Description

This position allows for a hybrid work schedule with a mix of work spent in the office three days a week and working remote from home two days a week.

Due to our continued growth, Sargent & Lundy currently has a new opportunity for an Administrative Assistant role in our Chicago office. The Administrative Assistant performs a variety of administrative and documentation functions such as data entry, document management, generating reports, filing, scheduling appointments/meetings, and handling multiple projects.

Responsibilities:

• Adherence to confidentiality is a vital responsibility of this role.

• Performs routine and non-routine documentation and administrative tasks.

• Inputs data into systems with accuracy.

• Process security card requests.

• Schedules department meetings as necessary.

• Enters, compiles, and generates data reports.

• Creates, organizes, and maintains data and/or files including filing.

• Provides administrative support for editing and formatting correspondence, memos, task orders, etc.

• Takes the lead on specific administrative/division projects and functions, as necessary.

• Exceptional proofreading skills.

• May coordinate with others in floor space planning.

• Reads, writes, and speaks English fluently

• Communicates information effectively and responds to requests.

• Demonstrates advanced computer proficiency as related to duties of the position, such as Microsoft Office.

• Managing changing assignments and priorities to ensure that deadlines are met while maintaining a high-quality product.

• Clerical support including mailing, scanning, faxing, and copying

• Performs other duties as assigned.

Qualifications

We do not sponsor employees for work authorization in the U.S. for this position.

Essential skills and experience:

• This position requires a high school diploma (or equivalent) and three or more years of administrative or relevant experience.

• Attention to detail.

• Excellent communication skills (including writing and editing skills) and intermediate to advanced proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook.

• Candidate needs to be flexible, a team player, and a self-starter.

• Applies common sense understanding to carry out instructions given in written or verbal form.

• Performs the essential duties of the job often requiring sitting, standing, and walking.

• Stoops, kneels, crouches, and/or lifts up to 10 pounds on occasion.

• Operates office equipment regularly such as a computer with mouse and monitor, printer, and copier, etc.

  Valued, but not required skills and experience:

• Some college-level education in English, writing, business administration, or another related field.

• Experience working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details while performing repetitive functions.

• Experience working in the engineering and/or power industry field.

  Sargent & Lundy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any protected status as defined by law.

Award Winning Compensation & Benefits

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

Health & Wellness Financial Benefits Work-Life Balance

• Health Plans: Medical, Dental, Vision

• Life & Accident Insurance

• Disability Coverage

• Employee Assistance Program (EAP)

• Back-Up Daycare

• FSA & HSA

• 401(k)

• Pre-Tax Commuter Account

• Merit Scholarship Program

• Employee Discount Program

• Corporate Charitable Giving Program

• Tuition Assistance

• First Professional Licensure Bonus

• Employee Referral Bonus

• Paid Annual Personal/Sick Time (PST)

• Paid Vacation

• Paid Holidays

• Paid Parental Leave

• Paid Bereavement Leave

• Flexible Work Arrangements

Awards & Recognition

CityChicago

StateIL

CountryUnited States

Area of InterestAdministrative

TypeFull Time - Regular

Job ID2024-12305

Business GroupChief Operations Officer Group

DepartmentInfrastructure Support