Job Information
Boston College Administrative Assistant to the Dean in Chestnut Hill, Massachusetts
Boston College Introduction
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students. Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.
Job Description
Reporting to the Dean of the Law School, the Administrative Assistant is an important member of the Law School staff, often serving as the first point of contact for visitors to the Deanâs office and Law School. The Administrative Assistant also interfaces with many constituents on behalf of the Dean and broadly helps to support the launch of new initiatives as needed. The Administrative Assistant provides administrative support to the Dean and Associate Deans on a wide range of tasks and projects. They are responsible for managing the day-to-day operations of the Deanâs Office and some of the central functions of the Law School. On a daily basis interacts with the Dean and Associate Deans, faculty, graduate students and many university departments.
The Administrative Assistant position is full-time and in-person. Some early morning, evening and weekend work may be required.
Please include a cover letter with your application.
Job responsibilities include but are not limited to:
Deanâs Office Support:
Provide administrative support to the Dean and Associate Deans.
Manage the day-to-day operations of the Deanâs Office.
Manage the Deanâs calendar and travel arrangements.
Handle phone calls and greet visitors.
Gather information and troubleshoot issues for the Dean.
Triage situations and notify the Dean as appropriate.
On behalf of the Dean, initiate verbal and written communication with internal and external constituencies of the School.
Open and prioritize mail.
Generate Deanâs correspondence and disseminate school-wide information.
Prepare travel and expense reports for the Dean.
Assist in the preparation and mailing of adjunct letters and faculty summer research letters
Assists the Dean in the faculty search process and with other faculty actions. Coordinates travel plans for prospective candidates.
Maintain employee database and manage various school directories and listserv groups.
Serves as a liaison to other University offices such as the Office of the Provost, University Advancement, Office of the Executive Vice President, and Office of the President on behalf of the Dean.
Committees Coordination Support
Prepare information log and correspondence for appointments and promotion and tenure committees.
Act as a liaison to the appointments committee chair by making travel arrangements and scheduling interviews and presentations.
Support work of other School committees as needed and as directed by the Dean
Event Coordination Support
- Work with the Events Management, Media Technology Services and others to book and equip meeting space and secure food services for select events as hosted by the Dean.
Other Tasks:
Assist various Associate Deans with Projects as Needed
Work with the Associate Dean for Strategic & Student Affairs to manage the Law School Character and Fitness process.
Perform market, biographical and other research as needed to advance the strategic initiatives of the Dean. 15%
Hiring Range: $29.01/hr to $36.26/hr. Pay rate commensurate with relevant experience.
Requirements
Please include a cover letter with your application.
Qualifications:
Bachelor's degree preferred.
Three to five years of relevant administrative experience required.
Experience in a college or university setting is strongly preferred.
Demonstrated advanced-level experience using standard office software applications, e.g. Microsoft Office, Google Suite, Adobe, on-line calendars, databases, mail merges, etc.
Proficient in use of standard office technology, e.g. phone, video conferencing, fax, copier, scanner, projector, etc.
Strong organizational and project management skills, extremely detail oriented.
Ability to work independently or as part of a team, be a self-starter and think creatively.
Demonstrated problem-solving and critical thinking skills. Ability to work in a fast-paced environment.
Outstanding interpersonal and communication skills, both written and oral.
Skilled in independently composing letters, memos, reports, and other written communication materials, for a variety of audiences, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
Experienced in recording meeting minutes.
High degree of professionalism and the ability to manage responsibilities with tact and patience.
Excellent customer service skills.
Experienced in making complex travel arrangements and preparing itineraries.
Discretion and ability to handle personal and confidential matters.
Closing Statement
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
Tuition remission for Employees
Tuition remission for Spouses and Children who meet eligibility requirements
Generous Medical, Dental, and Vision Insurance
Low-Cost Life Insurance
Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
Paid Holidays Annually
Generous Sick and Vacation Pay
Additional benefits can be found on https://www.bc.edu/employeehandbook
Boston College conducts pre-employment background checks as part of the hiring process.
Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/diversity .
Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .