Grade: GS.04 Hourly: $16.34 - $19.74

Work Hours:Monday - Friday, 8:00 A.M. - 4:30 P.M. (EST) Hours may vary due to work assignments or projects.

Work Location:101 E. 11th Street, Chattanooga, TN

FLSA Status:This is an

Non-Exemptposition.

Department:Finance

CLASSIFICATION SUMMARY: Incumbents in this classification are responsible for preparing and processing accounts payable documents for City departments or agencies. Works under limited supervision, however the work is completed within standard operating procedures or guidelines.

SERIES LEVEL: The Accounting Technician 1 is the first level of a three-level accounting support series.

ESSENTIAL FUNCTIONS: (The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.)

Receives, reviews, processes and calculates a variety of receipts, billings, invoices, statements, new account information, grant awards, contracts, timecards, purchase orders, vouchers, releases, employee data, payments, fees and/or other related information which may include coding data, entering information into a database, processing transactions and changes, running reports, filing paperwork, and performing other related duties.

Responds to inquiries and requests for information over the phone and in person which includes taking and transmitting messages; looking up and communicating account balances and/or performing other related activities.

Performs a variety of clerical activities in support of daily operations which may include filing, copying, faxing, typing standard documents, preparing, sorting and distributing mail; entering data; routing vendor invoice copies to departments and/or performing other related activities.

Enters a variety of information into applicable databases and/or spreadsheets; reconciles applicable accounts; performs adjustments to correct data entry errors.

Researches and verifies a variety of information related to employees and/or customer accounts; identifies and resolves discrepancies.

Prepares, updates and maintains a variety of financially related correspondence, reports, notices, billings, records, spreadsheets, schedules, payroll data, 1099s, and/or files.

Monitors contract agreements to ensure vendor compliance with commodity price arrangements.

Monitors departmental expenditure patterns with vendors to ensure compliance with City and State purchasing laws.

Monitors departments to ensure correct utilization of City commodities contracts.

Monitors the collection of funds due to the City.

Serves as a liaison between vendors and applicable internal department(s) and agencies to resolve payment problems and issues.

Must meet regular attendance requirements.

Must be able to maintain good interpersonal relationships with staff, co-workers, managers, and citizens.

Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.

Performs other duties as assigned.

DEPARTMENT SPECIFIC DUTIES (if any): Finance Department Specific Duties Responsibilities include the preparing and/or processing the computerized payment files and paperwork necessary to make payments for goods and services purchased by all Chattanooga City departments and agencies. This position is within the Citys Finance Department and is the central Accounts Payable division for the City. All invoices for the City flow through this division prior to payment. Each invoice is verified as to validity within a complex framework that includes verification of preparatory work done by personnel in other departments. This preparatory work includes computerized financial system receipts whereby department personnel certify th receipt of goods and services and is a prerequisite to invoice payment.

Various department personnel, including Accounting Technicians 1 and 2, Fiscal Technicians, Inventory Technicians and Administrative Support Assistant 1 and 2, perform the first steps for payment initiation in accounts payable by way of preparation of electronic receiving documents within the Citys financial system, paper payment requests and purchase card transactions.

These preliminary steps set the stage for payment of invoices by the Accounts Payable staff.

Work prepared by the other departments is reviewed for accuracy and completion prior to initiating the final steps for invoice payment. Accounts Payable staff communicates needed corrections to personnel in other departments.

Goods and services are paid utilizing five methods. (1) Purchase Orders and Blanket Order Contract Releases - All payments processed via this method will include a 3-way match within Oracle of (a) the PO or Release with (b) an Oracle Receipt and (c) an Invoice. PO line items, Receipt line items, and Invoice line items must match on quantity and price. (2) Payment Vouchers - This payment method is primarily limited to refunds of deposits or overpayment of fees, taxes, and licenses by 3rd parties and is verified as to accuracy and validity utilizing various methods per our procedures. Decisions as to accuracy and completeness of the information are made prior to recommending sign-off by the CFO or designee. Accounts payable personnel are empowered to recommend payment or request additional information as appropriate. (3) Purchase Cards - This payment method comprises a small percentage of the total expended by the City. (4) Interfaces - Invoices created by the Citys payroll system or the Property