Job Title: Project Coordinator

Looking for a Project Coordinator to join our Charlotte team, must have accounting experience and worked within an AEC firm

Job Description

YOUR QUALIFICATIONS

• 5+ years of bookkeeping experience in the A|E industry

• Experience with Deltek Ajera software is preferred

• Experience with Microsoft Office software is required

• Thorough understanding of accounting procedures within a design firm

• Basic knowledge of Generally Accepted Accounting Principles (GAAP)

• Human Resources administration experience is preferred

• Experience with AIA Documents is beneficial

• Flexibility, organizational skills, and a willingness to help at all times are a must

YOUR RESPONSIBILITIES

Bookkeeping | Accounting

• Perform all accounts payable and accounts receivable functions and processing using Deltek Ajera

• Facilitate project set up and project accounting in Deltek Ajera through entire project life cycle

• Initiate timely vendor invoice approval routing and entry into accounting system

• Generate monthly client invoices using a progressive billing method

• Reconcile all bank accounts and credit card account transactions on a monthly basis

• Monitor accounts receivable aging weekly and contact clients as necessary

• Maintain payroll system and process payroll using Paychex on a semi-monthly basis

• Process employee expense reports

• Maintain a balanced general ledger and accurate financial records

• Provide financial reports, results, and information for Principals as requested

• Act as liaison with CPA for all tax-related issues and legal requirements throughout the fiscal year

• Cooperate with entities requiring financial audits, applications, and reports

• Handle sensitive company information with the highest level of confidentiality

Business Administration

• Effectively prioritize and accomplish tasks and responsibilities using best judgment for the betterment of the firm

• Maintain professional corporation entities and complete annual corporate filings

• Track professional licensure for firm and individuals

• Complete online client-specific project reporting as required

• Create AIA Contract documents for architectural projects

• Maintain current vendor records, certificates of insurance, and W-9s

• Confer with corporate attorney about legal issues that may arise

Human Resources

• Provide employment and company benefit guidance for team of 28+

• Handle employee onboarding and offboarding

• Screen and distribute incoming resumes, schedule interviews, and communicate with applicants

• Maintain personnel files, time off tracking, and utilization rates

• Schedule and administer employee performance appraisal process

• Coordinate with agent for medical, dental, vision, life, STD, LTD, and ADD insurance renewals and employee enrollments

• Handle all fiduciary aspects and administration of 401K Program compliance with third-party administrator

• Oversee administrative support staff

Hard Skills

• Bookkeeping

• Deltek Ajera software

• Microsoft Office software

• Accounting procedures within a design firm

• Generally Accepted Accounting Principles (GAAP)

• AIA Documents

• Payroll processing using Paychex

• Financial reporting

• Tax-related issues

• Corporate filings

• AIA Contract documents

• Vendor records management

• Human Resources administration

Soft Skills

• Flexibility

• Organizational skills

• Willingness to help

• Confidentiality

• Task prioritization

• Employment and benefit guidance

• Onboarding and offboarding

• Interview scheduling

• Performance appraisal administration

• Insurance coordination

• 401K Program administration

Job Type

This is a permanent position.

Work Site

This is a fully on-site position in Charlotte, North Carolina.

Work Environment

Team of 28+ members

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.