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Position Summary

The Executive Assistant II will support two Vice Presidents within the HR organization, the VP HR Business Partners & Talent Management and VP, Chief Diversity & Inclusion Officer and Talent Acquisition. The position will have high visibility within the organization due to the broad scope of the executives. The position requires a high degree of professionalism, confidentiality, tact, and diplomacy. As a primary responsibility, the Executive Assistant II should proactively manage the time and support the work effectiveness of the executives.

Responsibilities for this position include, but are not limited to the following:

• Prepares correspondence, reports, presentations, agendas, minutes, etc.

• Expertise in all Microsoft Office Suite products, such as Outlook, Word, Excel, PowerPoint, Teams, etc.

• Proactively anticipates and manages work needs for executives and adapts to evolving priorities to facilitate the most effective use of the executive’s time.

• Agility to adapt to changing priorities and can facilitate those changes with executive’s leaders.

• Actively manages the calendar and time commitments of the executives. May independently make decisions as to who is scheduled for time with the executive.

• Receives general directions; identifies needs and initiates administrative projects.

• Performs considerable coordination and follow-through; sets priorities and procedures for accomplishing work.

• Manages email for the executives, including a level of review of incoming emails, decision making on proper handling, and preparing responses or delegating responses to others.

• Maintains confidential records and reports.

• Provides support in preparation for the executive’s meetings. May coordinate the preparation or compilation of various meeting materials. Interfaces with direct reports of the executive to plan and coordinate materials.

• Provides administrative and organizational support to the executives in external business and community leadership responsibilities and involvement.

• Prepares own expense report as well as the expense reports for the assigned executives.

• Coordinates travel arrangements.

• Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels, both within and outside of the organizations in a highly professional manner.

• Demonstrates excellent communication skills, both verbal and written, with a professional and culturally diverse workforce as well as with those external to Duke Energy, such as community-based organizational groups, industry-related organizations, government agencies, etc.

• Exhibits the highest level of confidentiality.

Basic Qualifications

• Bachelor’s degree + six years related work experience

• In lieu of bachelor’s degree + six years related work experience, high school diploma/GED + 10 years related work experience

Desired Qualifications

• Experience initiating independent judgement in managing daily schedules of executives

• Ability to work effectively with executive leadership and other senior business leaders with professional maturity

• Ability to function independently, but also work collaboratively

• Exceptional organizational skills to prioritize work and complete assignments accurately, while under the pressure of competing deadlines and frequent interruptions

• Self-motivated; takes initiative to maintain productivity with minimal oversight

• Thorough knowledge of Duke Energy, as well as the Company’s policies and procedures

• Extensive experience providing senior-level executive administrative support in a large company with proven aptitude to manage confidential issues on behalf of the executive

Working Conditions

• May require infrequent flexibility in work hours

• May require infrequent local travel (>5%)

• Onsite mobility classification – work will be performed at Duke Energy Plaza

#LI-AB1

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Travel Requirements

5-15%

Relocation Assistance Provided (as applicable) No

Represented/Union Position No

Visa Sponsored Position No

Posting Expiration Date

Monday, September 23, 2024

All job postings expire at 12:01 AM on the posting expiration date.

Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.

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Brighter opportunities. Brighter futures. Duke Energy values ideas that come from a diverse and inclusive workforce, and we’re dedicated to providing a work environment where all people are valued, respected and able to reach their full potential. Duke Energy is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, sex, pregnancy, childbirth or related medical conditions, including but not limited to lactation, religion, national origin, ancestry, ethnicity, citizenship, sexual orientation, gender identity, gender expression, age, marital status, physical or mental disability, genetic information, medical condition, military status, or protected veteran status. Duke Energy complies with all applicable state, federal and local laws, regulations and ordinances prohibiting discrimination.

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