Description

Responsibilities:

• Assist with planning, scheduling and administration of key departmental activities on a global basis, including travel, logistics, and agenda preparation

• Strategic and proactive calendar management (daily scheduling and meeting arrangements) for internal and external purposes, across various time zones

• Coordinate and manage travel needs including flights, hotel, transportation, dining, and other logistics; anticipate, prioritize and prepare CEO (and potentially other executives) for travel

• Manager office budget and lead clerical tasks such as copying, distributing mail, monitoring budget, ordering and maintaining supplies, and visitor registration

• Monthly Finance Report-out Meeting (Bowler) management & coordination – setting schedule & timing, responsible to ensure presentations submitted on time, distributed to attendees, and printed, as well as keeping meeting calendar up to date for full year out

• Assist with Philanthropy, Charity & Volunteer opportunities – Generating, evaluating requests, and managing logistics and communication to office, also sponsorship tables, etc.

• Generate Board slides, Coordination & Meeting Logistics/Communication (Quarterly)

• Working on special projects or providing extra support to other teams as needed

• Receive and direct visitors and clients

• Supervise office administrative assistant

• Answer, screen and transfer inbound phone calls

• Maintain office kitchen space

Qualifications:

• Bachelor's degree in administration or communication

• Highly collaborative style and desire to work in a team. Interest in coordinating work between colleagues

• Detail oriented, with a proactive approach to their work, anticipating needs of the CEO, and leadership staff

• Unquestionable judgment/ability to keep confidence

• Flexibility regarding changing priorities and deadlines; agile in fluid environments and a "can-do" attitude in challenging situations

• Minimum 5 years of administrative support experience

• Strong knowledge of Microsoft Excel, Word and Power Point

• Excellent verbal and written communication skills

• Ability to manage multiple priorities in a fast-paced environment

• Excellent customer Service

• Ability to work independently

About Wastequip

Founded in 1989, Wastequip is the leading manufacturer of waste handling equipment in North America. We specialize in products, systems and solutions to help you collect, store, transport and manage a wide range of waste and recyclables. Wastequip is one of the few companies that manufactures a complete line of both steel and plastic waste handling equipment. We built our stress-free solutions with you in mind, making Wastequip the perfect place for one-stop sourcing.

Wastequip’s extensive product selection includes dumpsters, compactors, balers, carts and more. Our products are built to handle collection of household, commercial, and industrial waste and recyclables. Our experienced sales team specializes in assisting customers in finding the right solution for your waste or recycling needs. With facilities across North America, we have the product you need when and where you need it.