Title of position: Administrative Assistant Reports directly to: Buildings and Grounds Manager and MCM Manager Department: Maintenance Position type: Full time, non-exempt, 12-month position Salary: Based on experience Start date: May 1, 2024 *Location: Antilles School, 7280 Frenchman Bay, St. Thomas, VI 00802 Antilles School is an independent coeducational day school located on St. Thomas, in the US Virgin Islands. Antilles enrolls approximately 400 students in a toddler program through grade 12. Excellence, diversity, and community are the guiding principles for each day at Antilles. We pride ourselves on inspiring each student to reach their potential in a multicultural setting that is one of the hallmarks of our school. Antilles combines educational excellence and character development to transform our students into young adults prepared for college, career, and life. Antilles strives to develop the whole child through challenging academic courses, technology, music, art, and athletics. Antilles is committed to maintaining a diverse and gifted faculty and staff who reflect a generous spirit in their respect for knowledge and accomplishment, as well as for one another and the students we teach. Our mission is to enable students to acquire confidence in their individual talents and to value the gifts of others. Position Overview The Administrative Assistant to the Buildings and Grounds Manager and MCM Manager provides high-level clerical support, performing a variety of secretarial duties and skilled tasks that may include preparing reports, conducting research, and collecting data. Supervisory Responsibilities: * - May train, supervise, schedule, and provide feedback on tasks performed by other clerical and maintenance staff. Responsibilities - Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested. - May conduct research (within skills and expertise) to assist with projects or inquiries. - Coordinates calendar. - Responds to and resolves administrative inquiries and questions. - Welcomes and directs visitors and clients. - Answers and transfers phone calls, screening when necessary. - Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence. - Performs other related duties as assigned. Educational Qualifications Associates degree, Bachelors degree in related field preferred. Three to five years of experience in a related role required with some s