Job Title Nature of Work Examples of Work Performed Required Qualifications Preferred Qualifications Physical Demands License and Certification Requirements Other Requirements Salary Information FTE FLSA Union Status Number of Vacancies

+-----------------------------------------------------------------------+ | Office Assistant III | +-----------------------------------------------------------------------+ | Nature of Work: | | | | - This is an advanced classification that performs specialized | | clerical work of an administrative nature of varied scope and | | complexity requiring a broad knowledge of standardized policies | | and procedures, and confidentiality in the disposition of work | | matters. | | - Work requires significant independent judgment, problem solving, | | and decision making skills within prescribed limitations. | | Interprets guidelines to specific situations that are not covered | | by policies or procedures. | | - Work includes the maintenance of various record systems, the | | creation of reports involving payroll, employee, student, | | departmental records, and statistical data. Work also includes | | composing routine memoranda, correspondence and written materials | | requiring knowledge of institutional policies and procedures, | | scheduling meetings, and making travel arrangements. | | - Limited leadership may be exercised over small teams of | | co-workers or student employees. | | - Occasional supervision and oversight is provided to employees in | | this classification. | +-----------------------------------------------------------------------+ | Essential Duties: | | | | - Personally assist prospective students, parents, high school | | counselors, scheduled and unscheduled visitors via phone, email, | | and through written correspondence. | | - Educate prospective and current students regarding use of their | | MyCSC account for 24/7 self-service. | | - Matriculate and term activate applicants into the appropriate | | career/program/plan (CPP) | | - Assist with administrative aspects for new Eagle registration | | events and new student move in | | - Sole responsible part for all official transcripts that are sent | | to Chadron State College. This process includes: | | - Maintaining login credentials for different electronic email | | portals and monitor email accounts including the | | transcript@csc.edu email account. | | - Download, scan, and process transcripts to ImageNow | | - Research and link to appropriate student account in PeopleSoft | | - Monitor and review transcripts that have been entered into | | ImageNow that did not have an application attached | | - Process all incoming high school transcripts to verify | | eligibility to pursue a degree seeking program at Chadron State | | College | | - Process all incoming college transcripts to verify status of work | | completed | | - Ass st Director of Admissions in the coordination of the incoming | | student scholarship process | | - Answer Admissions phones, Call Center phones and process all | | incoming and outgoing mail | | - Assist with planing, assigning, training, for the work of student | | employees in the Call Center | | - Work with student employees to process and mail all incoming | | student acceptance letters | | - Process all Admissions accounts payable buff forms | | - Balance monthly Admissions and Publication budget and work with | | Administrators on budget related issues | | - Send pennants and other imprinted, promotional items to schools | | and other organizations requesting these items | | - Maintain log-in credentials and be comfortable utilizing the | | online National Student Clearinghouse for the following: | | - Complete the established investigatory process (in conjunction | | with other student service offices) for all admissions' | | applicants suspected of attempted misuse of Federal Financial Aid | | - Verify the educational history of all incoming freshman | | applicants | | - Serve as a committee member for Scholastic Day | | | | | | Secondary Duties: | | 1. Assist with all administrative duties as needed | | 2. Determine when supplies need to be ordered and request them | | 3. Other duties as assigned | +-----------------------------------------------------------------------+ | Required Qualifications: | | | | - Graduation from High School or educational equivalent | | - College coursework in Business Administration or related field | | - Two years of clerical experience | | - Successful background records check | +-----------------------------------------------------------------------+ | Preferred Qualifications: | | | | - Ability to use standard office equipment and computer software | | - Knowledge of current office practices and procedures | | - Experience in PeopleSoft and ImageNow | | - Excellent written and verbal communication skills | | - Ability to maintain confidentiality | +-----------------------------------------------------------------------+ | Physical Demands: The physical requirements for this position may | | include, but are not necessarily limited to, the ability to use a | | computer, calculator, telephone, keyboard, and/or various types of | | office equipment. Must be able to effectively communicate in verbal | | and written formats and satisfactorily perform the functions of this | | position. | +-----------------------------------------------------------------------+ | License and Certification Requirements: None | +-----------------------------------------------------------------------+ | Other Requirements: Successful background records check | +---------------------------------------