Job Information
St. Joseph County ISD Temporary Office Assistant (December - March) in Centreville, Michigan
PERFORMANCE RESPONSIBILITIES:
- Ensure the ISD Administration Office front desk is covered at all times, in cooperation with other office assistants.
- Serve as the ISD "Director of First Impressions: which includes assisting parents, visitors, and staff in a professional manner in person and on the phone.
- Assist with maintaining a safe and secure environment in the ISD Administration Office, including closely monitoring the front doors.
- Change voice mail greetings for holidays, office closing, staff meetings, and summer hours.
- Coordinate the ISD room reservation system in a timely and accurate manner. This includes ensuring room reservations are reviewed/approved, room needs are met, and the annual "common meetings" process is complete.
- Provide assistance with mailings and special projects for Special Education Supervisors, Monitor, ancillary staff and early childhood staff as needed.
- Create, update, and maintain spreadsheets, letters, and other documents for Special Education Supervisors and Department Chairs.
- Provide monthly reports to the Special Education Supervisors and Monitor as requested.
- Scan and upload documents into Illuminate in a timely manner, ensuring signature pages are included.
- Provide list of student caseloads and deadlines to ancillary staff and local districts as needed.
- Process Social Security request and Family Support Subsidy requests.
- Process Release of Information (ROI) and Medical Verification student forms for ancillary staff.
- Provide CTE staff with copies of IEPs for students with disabilities who are enrolled in CTE programs.
- Verify dates are correct for initial REEDS and input dates into Illuminate to help determine timeliness of IEPs.
- Manage spreadsheets for Early Childhood Special Education.
- Prepare "10-day no-contact" dates and letters in coordination with Early Childhood ancillary staff, including follow-up and exiting students from Powerschool as needed.
- Manage staff log-ins and staff group in the E-DECA software program.
- Assist and back-up other ISD office assistants as needed.
- Perform other duties as assigned by St. Joseph County ISD Administration.