Cahaba Medical Care Foundation

Position: Residency Program Assistant

Reports to: Graduate Medical Education Manager

Duties and Responsibilities:

• Performing administrative duties for GME Manager, Residency Program Coordinator(s) and Faculty members

• Screening calls and emails sent from reception

• Managing multiple didactics, meeting, and trip calendars for GME Manager, Residency Program Coordinator(s), and Faculty members

• Making travel, meeting and event arrangements for residency program

• Creating spreadsheets and presentations as directed by the GME Manager, Residency Program Coordinator(s) and Faculty members

• Organizing, maintaining, and filing digital files and records

• Preparing and editing correspondence, reports, and presentations

• Providing quality customer service

• Assist with other overflow work as directed by the GME Manager or Residency Program Coordinator

• Assisting with various similar tasks for other members of the residency team as directed by the GME Manager

• Assisting with resident credentialing

• Occasionally traveling to other sites to assist with meetings / projects (including overnight stays for out of town events)

Required Skills:

• Excellent organizational, interpersonal and communication skills

• Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe, Zoom)

• Project coordination experience

• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times.

• Ability to work well with various levels of internal management and staff as well as outside vendors and clients

• High level of flexibility and willingness to help with the daily tasks

• Prompt, reliable attendance at the office

Required Qualifications:

• Associate Degree in administrative assistant/business administration/management field, or equivalent experience (at least 2 years in a clerical/administrative position)