Description:

Executive Assistant to the CEO

• Use Outlook to schedule meetings for the CEO and perform duties in support of meetings, including set up of audio/video conferencing, and order and set up catering.

• May plan and organize department events to include business meetings, client dinners, and employee social gatherings.

• Format and edit reports and presentations.

• Manage multiple calendars.

• Manage all phone and email correspondence on behalf of Executive with a high-level of professionalism.

• Submit documents/reports to appropriate department or director/manager.

• Serving as a liaison with other departments as needed.

• Ad hoc projects.

• Perform personal tasks for the Executive as required.

Additional Skills & Qualifications:

• A problem-solver, not an order-taker. Be 3 steps ahead- look for issues before they are issues.

• 7 – 10 years’ experience as an Executive Assistant in an extremely fast paced environment- ideally coming from engineering, software, technology, start-up.

• Bachelor of Science degree in Human Resources, Business Administration, or equivalent is required.

• Must be self-starting and proactive. Anticipates, initiates, and sustains momentum to get the job done using intuition and without external stimulation.

• Exceptionally advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook.

• Positive attitude with a willingness to attack challenging intellectual problems.

• Shows great attention to, and respect for, detail (ex. accurate proofreader).

• Excellent communication skills, both written and oral, are a must.

• Identifies and takes actions necessary to complete tasks and obtain results in a timely manner within a fast-paced and ever-changing environment.

• High responsiveness and flexibility to changing business priorities and tight deadlines with a willingness to learn.

• Flexibility to work extended hours as needed.

• Reliable, consistent, easy going, takes initiative and motivated to complete tasks.

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.