POSITION SUMMARY

Perform a variety of routine and non-routine clerical and administrative tasks in support of an assigned individual, a group of individuals or a location. Project a professional image and maintain the necessary resources to facilitate a cohesive and productive work environment. Learn project management methods and strategies and become familiar with company systems, while performing various administrative assignments in support of a designated project or group of projects. With supervisory direction, establish goals and accomplish assigned tasks within prescribed time frames and financial parameters.

What you’ll do:

1. Provide office/job support to Project Management team.

2. Create and modify documents using MS Word and Excel. Create presentations using PowerPoint.

3. Issue purchase orders, track and manage material/equipment purchases.

4. Manage job OCIP/CCIP, MWBE requirements, bonds, and document control.

5. Perform general clerical duties, including copying, faxing, sorting, binding, supplies inventory, and miscellaneous errands.

6. Set-up and maintain filing systems (electronic and hard copy).

7. Set up and coordinate meetings (conference room and teleconferencing).

8. Take meeting minutes and transcribe dictation tapes.

9. Act as a liaison from office to field and other company departments (if applicable).

10. Perform research via internet.

11. Maintain manager calendar(s).

12. Pull building permits and request inspections.

13. Manage subcontractor agreements and process subsequent work agreements.

14. Process monthly progress billings using company software and AIA Documents.

15. Assist with assembling, processing and posting job change orders as required.

16. Code invoices for payment.

17. Review contract documents to understand scope, systems, and materials to be installed.

18. Become familiar with the materials, equipment, and components of the technical systems installed by Brandt’s trades.

19. Advise project management of potential problems, work interferences, schedule difficulties, and the like, as it relates to assigned duties. Learn how Brandt can circumvent and/or resolve such problems.

20. Compose and edit letters, memos, reports, and procedures as directed.

21. Assist in assembling/processing day-to-day administrative items (i.e., expense reports, supply requisitions, RFI’s, submittals, shop drawings, procurement, quantity take-offs, etc.) per supervisor’s direction.

22. Prepare special reports, studies, and statistical analysis per supervisor’s request. May require research, development and/or interpretation of data with little supervision or instruction.

23. Learn how to interpret project schedules, anticipate manpower requirements and measure subcontractor performance.

24. Assist with the research and preparation of field change requests to resolve design issues.

25. Participate in the continuous updating and accurate generation of as-built documents.

26. Attend project coordination and owner/contractor/architect/engineer meetings as directed.

27. Assume a proactive approach to career development. Utilize available resources within Brandt as well as request alternative instruction to learn how to become a successful project manager.

28. Perform additional assignments as requested/needed.

What you’ll need to be successful:

· Knowledge of office routines and business protocol

· Experience in billing, construction terms, paperwork and processes

· Excellent MS Office skills and ability/desire to learn new software systems

· Strong written and verbal communication, interpersonal, and organizational skills

· Ability to type 50-60 WPM accurately

· Familiarity with office equipment (copier, scanner, printer, plotter)

· Ability to multi-task and prioritize

· Knowledge and accuracy in arithmetic

· Advanced knowledge of Brandt reporting and billing needs

· Advanced knowledge of Brandt documentation, systems and management procedures

· Start to read drawings and interpret specifications

· Outstanding organizational skills

· Must obtain OSHA-30 certification within six (6) months from classification start date

· Must be courteous, professional, diplomatic and highly motivated

· Position is contingent upon satisfying all jobsite-specific access requirements, with no outstanding restrictions from any jobsite or from working with any of Brandt’s partnering General Contractors, Owners, Customers, etc.

What you bring to the table:

· High school degree or equivalent; some college preferred

· 4-6 years of proven support/experience in the construction industry

YOU Matter

The Brandt Companies were created under the leadership of Barry Moore and Mark Zilbermann in an ever-expanding quest to provide our clients with on-time, in-budget construction service, complete commissioning assistance, and long-term facilities maintenance. We expanded into HVAC service and full-service MEP operations. In the 2010s, Brandt established the industrial division focusing directly on the unique needs of industrial clients. Expanding on the growing industrial market, Brandt acquired Hilbig Services in 2018.

BRANDT TODAY

In 2022, Brandt was acquired by Southland Industries (https://southlandind.com/) . This acquisition aligned with Brandt’s goal to become a truly national company that can better serve our customers, increase our industry influence towards more collaborative delivery approaches, and create additional opportunities for our employees.

With offices in all of the major Texas cities and over $700 million in annual revenues, Brandt has established itself as the largest mechanical, electrical, and plumbing contractor (https://brandt.us/mep-construction-services/) in the state. With in-house capabilities that start with build/design, construction and commissioning and end up in service, Brandt works every day to provide the solutions and service to meet your ever-changing needs.

PEOPLE FIRST: BUILDING TALENT BY DESIGN

At Southland we aspire to build a workforce that’s as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design is our intentional approach to creating a truly safe, collaborative, and inclusive work environment that fosters growth, empowers professional achievement, and where people are treated with respect at all levels.

If you’re someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we’re looking for you!  At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job.  We thrive on creating a strong company and culture where you’ll feel engaged, challenged, and valued.

If you’re ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, then  JOIN  our team and become a part of an organization that values  PEOPLE ,  SAFETY, INNOVATION, COLLABORATION, INTEGRITY, ACCOUNTABILITY & SUSTAINABILITY.

Benefits:

As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family:

• 401(k) Plan

• Competitive Pay

• Medical, Dental, Vision Insurance

• Term Life, AD&D Insurance, and Voluntary Life Insurance

• Disability Income Protection Insurance

• Pre-tax Flexible Spending Plans (Health and Dependent Care)

• Holidays/Vacation/Personal Time/Life Events Leave

• Numerous training opportunities and company-paid membership for professional associations and licenses

*For more information on Southland Industries, please visit our website: * Southland Careers (http://southlandindcareers.com/) * or on * Facebook (https://www.facebook.com/SouthlandInd) * or * LinkedIN (https://www.linkedin.com/company/22132?trk=tyah&trkInfo=tarId%3A1408634606883%2Ctas%3ASouthland%20industries%2Cidx%3A2-1-4) * *

To hear what our employees are saying about working at Southland Industries, check out our Culture site - Explore Our Culture (https://southlandind.com/culture)

Southland Industries and all its subsidiaries are an  *Equal Opportunity Employer * and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, gender identity, sex, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

*All employment offers are contingent upon successful, drug tests, background checks and professional reference checks. *

*We are not able to offer sponsorship of employment at this time*

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Required Skills

Required Experience