Job Title: Administrative AssistantJob Description

This position will be the Admin Assistant to the General Manager, acting as the right-hand person to assist with operations, documentation, company events, and meals. This person will be very involved in all aspects of the business and will be responsible for keeping things moving in the absence of the General Manager.

Responsibilities

• Perform data entry into our ERP system, including opening customer orders and work orders.

• Answer phones and assist customers with requested information.

• Create Purchase Orders in our ERP system and distribute copies to suppliers.

• Create professional reports for each customer as required following a dispatch.

• File information both electronically and physically.

• Obtain quotes for equipment rentals and miscellaneous parts required for each job.

• Enter costs onto work orders in our ERP system, including labor costs, per diem costs, travel expenses, and miscellaneous parts as required for each job.

• Complete monthly expense reports for all service technicians.

• Establish new suppliers in advance of placing an order via the New Vendor Approval process.

• Establish new customers in advance of opening an order via the New Customer Request process.

• Prepare customer orders for invoicing.

Essential Skills

• High School Diploma or equivalent.

• Customer Service and Administrative experience preferred.

• Experience with Microsoft software.

• Experience with ERP systems.

• Strong work ethic and drive to learn all aspects of the business.

Additional Skills & Qualifications

• Administrative support

• ERP system proficiency

• Data entry skills

Work Environment

The role operates in a fast-paced work environment. The administrative assistant will have their own office but may need to go into the shop from time to time. The dress code is business casual, with jeans allowed (no holes) and closed-toe shoes required. The work schedule is Monday to Friday, 8:00 am to 4:30 pm, with a 1/2 hour lunch break. This position offers a long-term opportunity with many avenues for growth potential, as the last two individuals in this role have been promoted to managers of different departments. The company provides competitive health, vacation, insurance, and retirement benefits, as well as incentive plans that include an annual bonus based on organizational success, career level, and personal performance. Additionally, comprehensive compensation and benefit plans are offered to reward top performance, integrity, and accountability. Benefits include competitive wages, health, dental, and vision insurance, life and disability insurance, 401(k) and IRA plans, paid vacation, sick leave, and holidays, flexible spending accounts, an Employee Assistance Program (EAP), and personal development resources.

Pay and Benefits

The pay range for this position is $40000.00 - $42000.00/yr.

Competitive WagesHealth, Dental, & Vision InsuranceLife & Disability insurance401(k) & IRA PlansPaid Vacation, Sick Leave, & HolidaysFlexible Spending AccountsEmployee Assistance Program (EAP)Personal Development Resources

Workplace Type

This is a fully onsite position in CAMP HILL,PA.

Application Deadline

This position is anticipated to close on Mar 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.