Job Information
Rutgers The State University Administrative Assistant in Camden, New Jersey
Position Details
| Recruitment/Posting Title | Administrative Assistant |
|---|---|
| Job Category | URA-AFT Administrative |
| Department | Admissions Undergrad-Grad-Cmd |
| Overview | Ranked #46 in U.S. News & World Report's list of Best Public Colleges and Universities, Rutgers University-Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers-Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University-Camden among its "Best Bang for the Buck" universities and best national research universities. Recently, Rutgers-Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity. |
| Posting Summary | Rutgers University Camden is seeking an Administrative Assistant for the department of Enrollment Management. The Administrative Assistant will provide essential administrative support to the Office of Admissions and Enrollment Operations and serve as a backup to the Enrollment Contact Center. Reporting to the Operations Manager, this role supports a dynamic team that Graduate Admissions, Undergraduate Admissions, Enrollment Communications, Welcome Center and Visit Experience, Student Enrollment Services, Contact Center, and the Office of Military and Veteran Affairs. In this role, the Administrative Assistant will:
This role requires exceptional organizational skills, a customer-focused mindset, and the ability to thrive in a fast-paced environment. The ideal candidate should have a comprehensive understanding of the university's mission, vision, and strategic goals and apply this knowledge to their daily responsibilities. Occasional evenings and weekends may be required to support events and operations. |
| Position Status | Full Time |
| Hours Per Week | 37.5 |
| Daily Work Shift | |
| Work Arrangement | Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu. |
| FLSA | Nonexempt |
| Grade | 03 |
| Position Salary | Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets. |
| Annual Minimum Salary | 50065.00 |
| Annual Mid Range Salary | 62252.00 |
| Annual Maximum Salary | 74438.00 |
| Standard Hours | 37.50 |
| Union Description | URA-AFT Administrative |
| Payroll Designation | PeopleSoft |
| Benefits | Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. |
| Seniority Unit | |
| Terms of Appointment | Staff - 12 month |
| Position Pension Eligibility | ABP |
| Minimum Education and Experience | Bachelor's degree or an equivalent combination of education and/or experience in office management, or admissions. Candidates should demonstrate strong judgment, organizational abilities, planning, coordination, time management, multitasking, and excellent communication skills. |
|---|---|
| Certifications/Licenses | |
| Required Knowledge, Skills, and Abilities | Bachelor's degree or an equivalent combination of education and/or experience in office management, or admissions. Candidates should demonstrate strong judgment, organizational abilities, planning, coordination, time management, multitasking, and excellent communication skills.Additional qualifications include:
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| Preferred Qualifications | Ideal candidates will be self-motivated, innovative, and capable of managing a broad range of responsibilities in a fast-paced environment. The ability to work both independently and collaboratively is essential, as is the ability to represent the university knowledgeably, articulately, and with enthusiasm in a professional manner.
|
| Equipment Utilized | MS Office Suite & Teams, Smartsheet, computer competency in creating formulas, reading and evaluating spreadsheets, document processing, databases, student information systems, and other computer-based platforms, including Rutgers systems such as HCM, Cornerstone (Marketplace, Expense Management, PeopleSoft), EAB/Navigate and RUTransfer. Salesforce Case Management and Five9 Communication systems. |
| Physical Demands and Work Environment | Candidate must be able to lift 30lbs and be able to sit/stand for long periods of time. Candidate also have an Automobile drivers license |
| Special Conditions |
| Posting Number | 25ST0251 |
|---|---|
| Posting Open Date | 02/13/2025 |
| Special Instructions to Applicants | |
| Regional Campus | Rutgers University-Camden |
| Home Location Campus | Rutgers University-Camden |
| City | Camden |
| State | NJ |
| Location Details |
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement