Senior Administrative Assistant, Global Programs

• Job Number: 24661

• Functional Area: Office Support

• Department: MIT Sloan Office of Global Programs

• School Area: Sloan School of Management

• Employment Type: Full-time (Hybrid)

• Employment Category: Non-Exempt

• Visa Sponsorship Available: No

• Schedule:

  Email a Friend Save Save Apply Now

  Posting Description

  The Senior Administrative Assistant performs a variety of complex and diverse duties in a fast-paced globally facing environment in support of the MIT Sloan Global Programs Assistant Dean and GP Director levels. Will serve as a liaison for the Assistant Dean and manage scheduling, calendar, preparing and submitting expense reports, travel, document updates, respond for internal information requests, file maintenance, technology troubleshooting and other administrative items. The Sr. AA coordinates across all levels of faculty, staff, and students, and is a primary coordinator for the Assistant Dean with the MIT Sloan Global Programs department. Manages all backend databases and CRM for key meetings including those with other faculty, staff and, international visitors. The Sr. AA also supports special projects as needed such as website development/updates and vendor management. The Sr. AA will also support administrative scheduling across the department in an as needed basis. Role eligible for hybrid schedule that aligns with the department guidelines. A full job description is available at https://web.mit.edu/sloan-hr/jobs/GPSRAA.pdf

  Job Requirements

  High School Diploma or equivalent; Minimum of 5 years office administrative assistance or related experience required; Strong attention to detail with good judgement with confidential information; Excellent English spelling and grammar proof-reading skills; Interest in and ability to test and adopt new software tools quickly; Multitask effectively and adapt to rapidly changing priorities; Work with multiple stakeholders concurrently; Communicate effectively and professionally, both verbally and in writing; Strong interpersonal and cross-cultural communication skills; Learn quickly and follow processes effectively, improving current processes; Work effectively in a fast-paced and rapidly changing work environment; Very organized with the ability to prioritize and meet deadlines with minimal supervision; Function autonomously in a highly visible position in a fast-paced setting; Move and lift objects weighing up to 30lbs.; Strong computer and technical skills required, including MS Suite, Adobe Suite, WordPress, Monday.com, Slack, Pipedrive, and ability to learn new programs quickly Hourly rate: $32-$36, based on related experience, expertise, and internal equity. Generally, new hires can expect pay between the minimum and midpoint of the range.