66551BRAuto req ID:66551BRJob Code:403040 Coordinator II Department Office Location:USA - MA - Cambridge Business Title:Recruitment CoordinatorSub-Unit:Admissions and Financial Aid Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

• 5+ years of work experience. Education beyond high school may count toward experience.

Additional Qualifications and Skills:

• Proven project and/or program management skills. Experience in event planning a plus.

• Strong organizational skills, including ability to prioritize work in a fast-paced environment supporting multiple stakeholders.

• Excellent interpersonal and communication skills, including the ability to make presentations to diverse audiences.

• Ability to work independently with minimal supervision and keep complex information confidential.

• Bachelor's degree preferred.

• Competency using a variety of technology, e.g., Microsoft Office, collaboration tools, admissions and/or event management systems.

Additional Information:

In order to be considered for this position, please demonstrate basic qualifications are met.

Applicants MUST submit a cover letter in addition to their resume in order for their application to be reviewed.

This position has a 3-month orientation and review period.

We regret that Harvard University is unable to provide work authorization and/or visa sponsorship for this position.

All formal offers will be made by FAS HR.

The Admissions, Financial Aid, and Student Employment Office of Harvard College is committed to the values of diversity, equity, inclusion, and belonging. In order to recruit and admit a diverse class, as well as support students' equitable access to educational experiences, we strive toward Harvard University's goal of inclusive excellence. We affirm that a rich learning and working environment can only result from a diverse community where all are supported in being their authentic, true selves and empowered to contribute fully to our shared goals and achievements.

Department:College Admissions and Financial AidPre-Employment Screening:Criminal, IdentityJob Function:General Administration Position Description:

• Organize recruitment and yield events, as well as off-campus consortium travel; plan meetings and collaborate with event planning counterparts at consortium institutions.

• Manage contracts, set up event spaces, order catering and materials, arrange for media services, and track registrations.

• In conjunction with supervisor, liaise and organize meetings with partner offices (across Harvard and beyond) regarding joint events, outside speakers, scheduling, programming, and more.

• Prepare staff for travel to and participation in off-campus events (e.g., materials, itineraries, contacts).

• Coordinate staff availability for Visitas (on-campus yield event), creating schedule of assignments; manage check-in experience for 1,200 admitted student guests.

• Ensure ongoing documentation of policies and procedures of the Visitas program, as well as visitor compliance with university and public health guidelines.

• Monitor and process expenses and reimbursements, including payments to hotels, other vendors, and partner institutions for shared expenses.

• Make alternate arrangements to staff travel and event participation, as needed, in accordance with university and public health guidelines.

• As needed, conduct information sessions and presentations about Harvard College admissions and financial aid to campus visitors; respond to questions from prospective applicants and their families.

School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Physical Requirements:

• Sitting using near vision use for reading and computer use for extended periods of time

• Lifting (approximately 20 to 30 pounds), bending, and other physical exertion

Working Conditions:

• Participation in on-campus and in-person events expected.

• Night/weekend work and travel may be required.

• Work is typically performed in an office setting, but may be hybrid, as directed by FAS.

• This position will be based in Cambridge, MA. All remote work must be performed in a state in which Harvard is registered to do business (including, but not limited to, CT, MA, MD, ME, NH, NJ, NY, RI, and VT).

Job Summary:

The Recruitment Coordinator is primarily responsible for organizing on-campus recruitment and yield events, as well as off-campus consortium travel with partner schools. The position assists with logistics, contracting, liaising with partner offices, and tracking expenses. As needed, the individual conducts information sessions and other presentations about Harvard College Admissions and Financial Aid to prospective students and their families.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-CM1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.