Management Analyst I/II

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Management Analyst I/II

Salary

$112,611.20 - $144,164.80 Annually

Location

CA, CA

Job Type

Full-Time

Job Number

01863-E

Division

General Services

Unit

Purchasing and Consultant Contracts

Opening Date

02/18/2025

Closing Date

3/4/2025 11:59 PM Pacific

• Description

• Benefits

• Questions

Description

Overview:

Are you an experienced professional with a passion for public-sector procurement and contract management? Join our team as aManagement Analyst I/II, where you will play a key role in managing contracts for consulting services, supporting project managers, and ensuring compliance with regulatory requirements. This position provides an opportunity to contribute to impactful projects, with a focus on construction, environmental assessment consulting, and related services.

Our Commitment:

Racial equity, diversity and inclusion are integral to Valley Water. We are committed to building and sustaining an inclusive and equitable working environment for all. We believe every member of our team enriches our diversity, contributes to inclusion, and strengthens belonging by broadening our perspective and collective understanding of the world around us to accomplish our mission to equitably provide safe, clean water, natural flood protections, and environmental stewardship.

About Valley Water:

Valley Water is a public agency with an operating and capital budget of $964 million, and over 900 employees. With headquarters in San José, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community.

Key Responsibilities include, but are not limited to:

• Collaboration: Partner with project managers to understand business needs, negotiate contracts, and align procurement strategies with organizational goals.

• Procurement Processes: Facilitate solicitations, and other procurement processes using specialized software.

• Compliance and Reporting: Ensure all procurement activities comply with relevant laws, regulations, and policies; prepare reports and correspondence as needed.

• Technical Support: Provide guidance, training, and technical assistance to departmental colleagues regarding procurement and contract management.

• File and Data Management: Maintain accurate and comprehensive contract files and operate document management systems.

• Ideal Candidate's Background Includes:

• Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:

Management Analyst I:At least 1 year of experience in contract and procurement administration, analysis involving complex issues.

Management Analyst II:A minimum of 3 years of experience in similar roles, including direct experience managing contracts and procurement processes for consulting services.

• Experience working with public-sector procurement, including developing, executing solicitations, and ensuring compliance with regulatory standards.

• Familiarity with contract management for construction or environmental assessment consulting projects.

Ideal Knowledge:

• Principles and practices of public sector procurement including methods for creating specifications and scopes of work, facilitating the solicitation of competitive bids/proposals for goods and services, evaluating bids/proposals, and negotiating contracts.

• Principles, practices, and techniques of drafting and administering consultant contracts and enforcing contract provisions.

• Processes for analysis of proposals and recommendation in order to develop clear and logical courses of action.

• Procurement laws, regulations, policies, and procedures; and the interpretation and application of same.

• Analysis with recommendation for modifications to contracting methods and procedures.

• Professional communication with managers, staff, consultants, and others encountered in the course of work.

Ideal Training and Education:

• Equivalent to a bachelor's degree from an accredited college or university with major course work in public administration, business administration, finance or operations management.

• CPPB or NIGP-CPP certification is desirable.

Substitution

Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of four years.

Required License or Certificate

Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.

To review the Classification Specification, please clickhere (https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/Managment%20Analyst%20I-II%20-%205-2019.pdf)

Purchasing and Consultant Contracts Unit (Position Code 207)

Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.

This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite, after completion of the probationary period (one year).

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.

(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.

Consideration may be given to existing applicant pools within the same classification.

Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

The Santa Clara Valley Water District, now known as Valley Water, offers a comprehensive benefit package including, vacation, holidays, and sick leave as well as medical, dental, vision, EAP, life and disability insurance. In addition, Valley Water participates in the California Public Employees' Retirement System (PERS). To view a summary of benefits, clickhere (https://www.valleywater.org/benefits)

01

I acknowledge that I have entered my Work Experience and Education on the employment application, and I am aware these are required fields. If they are not completed, the application is considered incomplete, and I will be disqualified as an applicant for the position.

• Yes

• No

  02

  Please answer the supplemental questions thoroughly, clearly, and concisely as the responses provided (along with the application) will be carefully reviewed to determine which candidates will move forward in the recruitment process. I have read this information and am aware of the importance of responses to the supplemental questions.

• Yes

• No

  03

  Have you obtained your bachelor’s from an accredited college or university with major course work in public administration, business administration, accounting, finance, or a related field.

• Yes

• No

  04

  How many years of contract & procurement experience do you have?

• None

• 1-3 years

• 3+ years or more

  05

  If you have not obtained your bachelor’s, do you have a minimum of 7 years’ experience in contract & procurement?

• Yes

• No

  06

  Please describe your contracts and procurement experience in a public sector or similar environment?

  07

  Please describe your experience facilitating solicitations.

  08

  Describe your experience utilizing contract or related functions within an Enterprise Resource Planning (ERP) software.

  09

  Please list the full name of the regular/permanent Valley Water employee who referred you to this position (only one name will be accepted, so if multiple are listed, the first name provided will be documented as the referring employee). If this does not apply to you, write "N/A".

  10

  Employment with Valley Water requires employees to take an Oath as a Disaster Service Worker within California and to live within 150 miles of Valley Water Headquarters in San Jose, California by the start date. Valley Water does not cover relocation costs. If you live further than 150 miles from Valley Water Headquarters, please discuss your willingness to relocate if offered the position. If this does not apply to you, write "N/A".

  Required Question

Employer

Santa Clara Valley Water District (CA)

Address

5750 Almaden Expressway

San Jose, California, 95118

Phone

1-408-630-2260

Website

https://www.valleywater.org

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