Grants Senior Management Analyst/ Analyst II (Two Positions)

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Grants Senior Management Analyst/ Analyst II (Two Positions)

Salary

See Position Description

Location

CA, CA

Job Type

Full-Time

Job Number

01817-E

Division

Financial Planning and Management Services

Unit

Grants, Compliance, and Claims Management Unit

Opening Date

09/04/2024

Closing Date

9/18/2024 11:59 PM Pacific

• Description

• Benefits

• Questions

Description

Management Analyst II: $124,259.20 - $159,057.60 Annually

Senior Management Analyst: $133,806.40 - $171,350.40 Annually

Join Our Team!

Are you passionate about driving impactful projects through grant funding? Valley Water is seeking to hire a dedicated Senior Management Analyst/ Management Analyst II to lead pre-award efforts within our Grants, Compliance, and Claims Management Unit. If you're looking for a role where you can collaborate across multiple teams and contribute to the success of vital water projects, this is the opportunity for you!

Overview:

The Grants, Compliance, and Claims Management Unit with Valley Water is the centralized unit for seeking and managing grants brought in to help fund Valley Water projects. The pre-award side of work within the unit will be administered by this Senior Management Analyst, with support from a Management Analyst II, and oversight by the Grants Unit Manager.

Senior Management Analyst (SMA): Core components of the Senior Management Analysts work will include researching grant opportunities and writing grant applications; high levels of collaboration with project teams, grants liaisons in watersheds and water utility divisions, procurement, legal, government relations, capital improvement program, and communications; and tracking/reporting. The position will tie efforts into the two grant roadmaps (i.e. strategic funding plans), assist in preparing updates to the Board and staff via all employee communications, and aid in early compliance reviews (pre-agreement) to ensure Valley Water can meet grant terms and conditions. As a Senior, the position will help implement new grants management software on the pre-award side in coordination with the unit’s compliance and claims staff, assist in updating standard operating procedures, and work with the Unit Manager to clearly define rationale for which grants to pursue.

Management Analyst II: Core components of the Management Analyst II's work will include assisting the SMA in researching grant opportunities and writing grant applications, coordinating with project teams, tracking and reporting grant-related information, assisting with compliance tracking for federal and state grant terms and conditions, and assisting with grant communications such as the bi-monthly Grants One Pager update for the Board of Directors and the Grants Action Team monthly meeting.

Our Commitment:

Racial equity, diversity and inclusion are integral to Valley Water. We are committed to building and sustaining an inclusive and equitable working environment for all. We believe every member of our team enriches our diversity, contributes to inclusion, and strengthens belonging by broadening our perspective and collective understanding of the world around us to accomplish our mission to equitably provide safe, clean water, natural flood protections, and environmental stewardship.

Key skills necessary for this position include:

• Grant writing/technical writing

• Attention to detail

• Time management

• Project/program management

• Knowledge of finance/budgeting

• Knowledge of procurement/contracting

• Software skills (Word, excel, PowerPoint, Smartsheet, DocuSign, financial management software)

• Communications (we work with large teams across the agency as well as with granting agencies)

• Ability to work independently and report out findings

Ideal Candidate's Background Includes:

Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:

• For Management Analyst II: Three (3) years of grant experience performing administrative, operational, management, or financial analysis of complex issues.

• For Senior Management Analyst: Five (5) years of grant experience performing administrative, operational, management, or financial analysis of complex issues.

  Ideal Skills and Abilities:

  Management Analyst II:

• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.

• Coordinate and participate in administrative, budgeting, and fiscal reporting activities.

Independently identify, plan, and conduct management, financial, administrative, and operational studies.

• Develop improvements in operations, procedures, policies, or methods.

Research, analyze, and evaluate new service delivery methods, procedures, and techniques.

• Perform quantitative and qualitative analyses to evaluate assigned projects, programs, and activities.

• Develop and maintain specialized computer software and databases for gathering and analyzing data.

• Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations, technical written material, and Valley Water policies and procedures.

• Represent the unit/division and Valley Water in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

  Senior Management Analyst:

In addition to the qualifications for a Management Analyst II:

• Train, organize, assign, and review the work of assigned staff.

• Analyze, identify options, and make recommendations for the solution of budgetary, procedural, and general management problems and program needs.

• Prepare a variety of administrative, financial, statistical, and analytical reports.

Recommend, gain stakeholder buy-in, and implement modifications to existing programs, projects, systems, policies, and procedures.

• Collect, interpret, and evaluate highly complex and diverse information and data.

• Manage ambiguity, quantitative or qualitative, to prepare clarity for decision-making.

• Research, analyze, and evaluate new service delivery methods and techniques.

• Research, analyze, and review the project plan for assigned projects and determine workflow needs.

• Research, analyze, and propose integration of legislative and regulatory matters into current area of responsibility.

• Interact with political acumen with elected officials and executive staff.

• Administer and monitor assigned contracts.

• Use common desktop applications and software.

• Communicate clearly and concisely, both orally and in writing.

• Establish and maintain effective working relationships with those contacted in the course of work.

  Ideal Knowledge:

Management Analyst II:

• Complex theories, principles, and practices of public administration as applied to operational unit and program administration.

• Sources of information related to a broad range of Valley Water programs, projects, services, and administration.

• Methods of quantitative and qualitative analyses to evaluate assigned projects, programs, and activities.

• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.

• Principles of budget preparation, analysis, forecasting, and control.

  Senior Management Analyst:

In addition to the qualifications for Management Analyst II:

Some Knowledge of:

• Principles, practices, and responsibilities involved in leading the work of assigned staff.

• Common desktop applications and software.

• Principles of business writing and report preparation.

Working Knowledge of:

• Principles and practices of program development and administration.

• Principles of budget preparation, analysis, forecasting and control.

• Methods and techniques of contract administration.

  Thorough Knowledge of:

• Theories, principles, and practices of public administration as applied to assigned unit or division.

• Government agency programs such as, but not limited to, finance, budgeting, procurement, human resources, government relations, legal, water utility and watershed operations and management, and/or other related programs.

• Methods and techniques used to analyze business processes and recommend solutions for existing problems.

• Methods and techniques used to collect and analyze data and prepare reports based on findings.

Ideal Training and Education:

Equivalent to a bachelor’s degree from an accredited college or university with major course work in public administration, business administration, accounting, finance, or a related field.

Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of four years.

Required License or Certificate

Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.

To review the Classification Specification for Management Analyst II, please clickhere (https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/Managment%20Analyst%20I-II%20-%205-2019.pdf)

To review the Classification Specification for Senior Management Analyst, please click here (https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/Senior%20Management%20Analyst%20-%205-2019.pdf)

Grants, Compliance, and Claims Management Unit(Position Code 1110 & 68)

Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.

This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite.

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.

(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.

Consideration may be given to existing applicant pools within the same classification.

Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

The Santa Clara Valley Water District, now known as Valley Water, offers a comprehensive benefit package including, vacation, holidays, and sick leave as well as medical, dental, vision, EAP, life and disability insurance. In addition, Valley Water participates in the California Public Employees' Retirement System (PERS). To view a summary of benefits, clickhere (https://www.valleywater.org/benefits)

01

I acknowledge that I have entered my Work Experience and Education on the employment application and I am aware these are required fields. If they are not completed, the application is considered incomplete and I will be disqualified as an applicant for the position.

• Yes

• No

  02

  Please answer the supplemental questions thoroughly, clearly and concisely as the responses provided (along with the application) will be carefully reviewed to determine which candidates will move forward in the recruitment process. I have read this information and am aware of the importance of responses to the supplemental questions.

• Yes

• No

  03

  How many years of experience do you have performing administrative, operational, management or financial analysis of complex issues related to grants, research, compliance or project management?

• 0-3 years

• 3-5 years

• 5 or more years

  04

  Do you have the equivalent to a bachelor's degree or higher?

• Yes

• No, but I have nine (9) or more years of related experience.

• No, but I have less than nine (9) years of related experience.

  05

  Please describe your specific experience seeking grants and some lessons you've learned through the process.

  06

  Please describe a challenging work situation and how you managed to find success.

  07

  Please list the full name of the regular/permanent Valley Water employee who referred you to this position (only one name will be accepted, so if multiple are listed, the first name provided will be documented as the referring employee). If this does not apply to you, write "N/A".

  08

  Employment with Valley Water requires employees to take an Oath as a Disaster Service Worker within California and to live within 150 miles of Valley Water Headquarters in San Jose, California by the start date. Valley Water does not cover relocation costs. If you live further than 150 miles from Valley Water Headquarters, please discuss your willingness to relocate if offered the position. If this does not apply to you, write "N/A".

  Required Question

Agency

Santa Clara Valley Water District (CA)

Address

5750 Almaden Expressway

San Jose, California, 95118

Phone

1-408-630-2260

Website

https://www.valleywater.org

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