Accountant I/II (Accounts Payable)

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Accountant I/II (Accounts Payable)

Salary

$97,094.40 - $124,259.20 Annually

Location

CA, CA

Job Type

Full-Time

Job Number

01865-E

Division

Financial Planning and Management Services

Unit

General Accounting

Opening Date

02/27/2025

Closing Date

3/9/2025 11:59 PM Pacific

• Description

• Benefits

• Questions

Description

Overview:

The Accountant I/II is responsible for encumbering and processing payments for agreements and multi- year construction contracts that are critical to the operation of Valley Water (District).

Our Commitment:

Racial equity, diversity and inclusion are integral to Valley Water. We are committed to building and sustaining an inclusive and equitable working environment for all. We believe every member of our team enriches our diversity, contributes to inclusion, and strengthens belonging by broadening our perspective and collective understanding of the world around us to accomplish our mission to equitably provide safe, clean water, natural flood protections, and environmental stewardship.

About Valley Water:

Valley Water is a public agency with an operating and capital budget of $964 million, and over 900 employees. With headquarters in San José, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community.

Key Responsibilities include, but are not limited to:

• Reviewing purchase orders, construction contracts, and agreements to ensure compliance with policies and procedures.

• Ensuring that vendor invoices are paid accurately, charges are consistent with the contract terms, retentions are properly tracked and accounted for, and that deliverables are received prior to initiating payments.

• Investigating and responding to inquiries from customers and vendors.

• Providing technical assistance and training to co-workers.

• Preparing regular journal entries, accruals, and financial schedules.

• Responding to audit inquiries and assisting in the year-end close process.

Ideal Candidate's Background Includes:

Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:

• Accountant I: One (1) year of professional accounting experience in processing timely payments for contracts and agreements.

• Accountant II: Four(4) years of professional accounting experience in processing timely payments for contracts and agreements.

Ideal Skills and Abilities (for both Accountant I/II Levels)

• Ability to proficiently use Microsoft Outlook, Excel, Word, PowerPoint, and web-based programs or equivalent.

• Ability to provide excellent customer service through all levels of the organization as well as the vendors.

• Ability to meet assigned deadlines

• Ability to act and operate independently with minimal daily direction

• Highly detail oriented and organized

• Accurately tabulate, record, and balance assigned transactions.

• Audit, reconcile, and balance assigned accounts.

• Identify and correct accounting errors.

• Maintain a variety of financial records and files.

• Communicate clearly and concisely, both verbally and in writing.

• Establish and maintain effective working relationships with those contacted in the course of work.

• Learn new tasks and be a team player with the willingness to fill the gaps when needed.

Ideal Knowledge:

• Knowledge of accounting principles, contract encumbrances and retentions, and processing of vendor invoices.

• Knowledge of automated financial systems such as Infor, PeopleSoft, SAP or equivalent.

Ideal Training and Education:

Equivalent to a bachelor’s degree from an accredited college or university with major course work in accounting or a related field.

Or

Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of four years.

Required License or Certificate

To review the Classification Specification, please clickhere (https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/Accountant%20I-II%20-%205-2019.pdf)

General Accounting Unit (Position Code 564)

Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.

This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite, after completion of the probationary period (one year).

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.

(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.

Consideration may be given to existing applicant pools within the same classification.

Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

The Santa Clara Valley Water District, now known as Valley Water, offers a comprehensive benefit package including, vacation, holidays, and sick leave as well as medical, dental, vision, EAP, life and disability insurance. In addition, Valley Water participates in the California Public Employees' Retirement System (PERS). To view a summary of benefits, clickhere (https://www.valleywater.org/benefits)

01

I acknowledge that I have entered my Work Experience and Education on the employment application, and I am aware these are required fields. If they are not completed, the application is considered incomplete, and I will be disqualified as an applicant for the position.

• Yes

• No

  02

  Please answer the supplemental questions thoroughly, clearly, and concisely as the responses provided (along with the application) will be carefully reviewed to determine which candidates will move forward in the recruitment process. I have read this information and am aware of the importance of responses to the supplemental questions.

• Yes

• No

  03

  Do you have a bachelors degree from an accredited college or university with major course work in accounting or a related field?

• Yes

• No

  04

  Please indicate the years of experience in professional accounting.

• None

• 0-4 years

• 4+ years

  05

  Please indicate your experience in contracts processing and making payments against contracts.

• None

• 0-2 years

• 2+ years

  06

  Describe your experience in a) processing high volume vendor invoices that references purchase orders, construction contracts and agreements; b) tracking vendor payments and contract retentions. Include where (name of employer) and when (dates) you gained the experience, your role or position, for at least 2 years.

  07

  Describe your experience in other areas of general accounting. Include where (name of employer) and when (dates) you gained the experience, position, and specific areas of accounting for at least 2 years.

  08

  Describe your experience with general ledger account and vendor balance reconciliations and how you have resolved the discrepancies.

  09

  Describe your proficiency in using Microsoft Outlook, Excel, Word, and web-based programs, or equivalent. Please provide examples of how you have used these programs in your current or previous position.

  10

  Please list the full name of the regular/permanent Valley Water employee who referred you to this position (only one name will be accepted, so if multiple are listed, the first name provided will be documented as the referring employee). If this does not apply to you, write "N/A".

  11

  Employment with Valley Water requires employees to take an Oath as a Disaster Service Worker within California and to live within 150 miles of Valley Water Headquarters in San Jose, California by the start date. Valley Water does not cover relocation costs. If you live further than 150 miles from Valley Water Headquarters, please discuss your willingness to relocate if offered the position. If this does not apply to you, write "N/A".

  Required Question

Employer

Santa Clara Valley Water District (CA)

Address

5750 Almaden Expressway

San Jose, California, 95118

Phone

1-408-630-2260

Website

https://www.valleywater.org

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