Position Details

Advertising/Posting Title Special Assistant to the Executive Director of University Housing & Dining Services

Posting Summary

The Special Assistant to the Executive Director of University Housing and Dining Services ( UHDS ) provides high-level administrative and strategic support, ensuring efficient management of the Executive Director’s office and enhancing the effectiveness of UHDS . This role oversees scheduling, prepares briefing materials, manages communications, and coordinates internal and external stakeholders. The Special Assistant handles sensitive information, supports department-wide planning, and facilitates key events and strategic initiatives.

Minimum Qualifications (or equivalent combination of education and experience)

• Bachelor’s degree in a relevant field and three to five years of related or specialized experience are required.

• Demonstrated resourcefulness, flexibility, sensitivity, and a strong attention to detail in a fast-paced, complex environment.

• Effective administrative, organizational, and time management skills, with a proven ability to manage multiple tasks simultaneously and meet deadlines.

• Strong written and verbal communication skills, with an emphasis on clarity, professionalism, and responsiveness.

• Ability to maintain composure and provide executive-level support in high-pressure situations.

• Demonstrated commitment to diversity, social justice, and fostering an inclusive and collaborative environment.

• Proficiency in Microsoft productivity tools, including Outlook, Word, Excel, PowerPoint, and Teams, with a demonstrated ability to learn and adapt to new software applications (e.g., Drupal, Adobe Acrobat, Slate).

• Knowledge of marketing principles, including research, publicity, promotions, media production, and materials development.

• Strong technology skills, with experience in web and graphic design, ensuring effective use of digital platforms and media.

  Desirable Qualifications

  Anticipated Pay Range 25.00-28.00/hour (approx. 48,750-54,600/year)

  Other Information

As university housing is not strictly an 8:30 AM – 5:00 PM role, crises may arise during off-hours, weekends, holidays, or evenings, requiring this role to be on-site and working closely with the Executive Director to mobilize the necessary resources to address urgent situations.

This is a fast-paced, often chaotic environment, supporting a senior-level executive with competing demands and high-stakes responsibilities.

Special Conditions Occasional evening and/or weekends required (if non-exempt position, may result in overtime), A probationary period may be required, A probationary period may be required for current UVM employees, Background Check required for this position

FLSA Non-Exempt

Union Position No

Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Open Date 03/17/2025

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

Position Information

Position Title Univ Ops Administration OC3 N

Posting Number S5561PO

Department Residential Life/30452

Position Number 00027412

Employee FTE 1.0

Employee Term 12

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Please specify here where applicable. Enter "NA" if not applicable.

• • How did you hear about this employment opportunity?

• Chronicle of Higher Education

• HigherEdJobs

• Inside Higher Ed

• LinkedIn

• Seven Days

• UVM Employee (Please specify below)

• UVM Employment Web Site

• Vermont JobLink (Department of Labor)

• Other (Please specify below)

  Documents Needed to Apply

  Required Documents

• Resume

• Cover Letter/Letter of Application

  Optional Documents