Summary About the Position: The incumbent will functions as the primary administrative liaison between the Operations Project Manager and the staff, providing support to the project office, performing a variety of clerical and administrative duties in support of the multifunctional Operations Mission. Responsibilities Plan work and establish schedules to meet priorities and suspense dates. Oversee the work of two or three administrative personnel and plan the work of the section, distributes work, and ensures quantity and quality of work performed. Schedule and arrange appointments and conference meetings. Determine the nature of requests and directs inquiries to appropriate staff, or personally provides the information. Ensure requisitions for office supplies, equipment, and publications. Maintain files and records related to work. Serve as point of contact between various offices. Receive incoming correspondence, screening material prior to distribution for suspense dates, establishing controls, and following up with supervisor. Compose complex reports and correspondence related to administrative and budgetary matters. Monitor and track obligations, expenditures, and flow of funds throughout the execution phase. Perform or oversee a variety of administrative support duties, such as making extensive travel arrangements, composing complex but non-technical correspondence. Perform routine budget administration functions. Respond to routine and non-technical requests. Locate and assemble information for various reports, designing and organizing filing systems, and organizing the flow of clerical processes throughout the office. Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Defense Civilian Intelligence Personnel System (DCIPS) Interchange Agreement Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Minimum Requirements for GS-303-07: Specialized Experience: One year of specialized experience which includes:1) Review accounting data for accuracy, 2) Assist with administrative support duties such as: making travel arrangements, scheduling conferences, draft correspondences/reports, maintain files, and timekeeping, and/or 3) Provide customer service to office personnel and visitors. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06) Minimum Requirements for GS-303-08: Specialized Experience: One year of specialized experience which includes: 1) Review accounting data for accuracy, prepare budget estimates, and/or calculate allotments of funding for the office, 2) Plan work and oversee a variety of administrative support duties such as: making travel arrangements, scheduling conferences, draft correspondences/reports, maintain files, and timekeeping, 3) Serve as the point of contact between various offices in relation to administrative matters, and/or 4) Provide customer service to office personnel and visitors. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors. Time in Grade Requirement for GS-303-07: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06). Time in Grade Requirement for GS-303-08: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07). Education Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a(n) 51 Career Field position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire