Title:Rotating School Clerk - Office of Shared Accountability - Provisional RB #24-246

ID:9502

Department:Other

Location:School Location

Division:Civil Service

Type:Support Staff

Description

BUFFALO BOARD OF EDUCATION DEPARTMENT OF HUMAN RESOURCES ROOM 720 CITY HALL BUFFALO, NEW YORK 14202

January 24, 2025

RECRUITMENT BULLETIN #24-246

BUFFALO BOARD OF EDUCATION VACANCY Civil Service Residency Requirements will apply (The City of Buffalo Civil Service does not require residency within the City of Buffalo for Native Americans. The City of Buffalo Civil Service does require tribal enrollment or community recognition as a Native American)

POSITION: Rotating School Clerk – Provisional SALARY: $45,439.00 - $52,780.00 LOCATION: Various school-based locations APPLICATION: Successfully received will generate a confirmation email to the account listed on the application. We cannot guarantee that your application was received if you do not receive a confirmation email. You must apply until you receive a confirmation email. DISTINGUISHING FEATURES OF THE CLASS Incumbents of a position in this class perform difficult and responsible clerical work in a school administrative office. They are responsible for performing varied clerical tasks requiring the exercise of independent judgment, a complete understanding of the rules, policies, and procedures of the office, and the operation of a typewriter, CRT terminal, personal computer, word processor, printer, and other related office equipment. Incumbents receive infrequent instruction in the performance of their work; however, new problems are referred to a superior before action is taken. Employees in this class work under the general supervision of the School Principal/Assistant Principal. Supervision is exercised over clerical personnel assigned to the school. TYPICAL WORK ACTIVITIES

• Relieves Principal/Assistant Principal and directs the activities of the administrative office of the school

• Acts as a liaison between the Principal/Assistant Principal and office/building personnel and faculty members

• Reproduces and types from various sources letters, bulletins, forms, and memoranda pertaining to a school office

• Composes and types original written communications

• Compiles weekly, monthly, and annual reports and records

• Maintains and updates records on the same

• Compiles, enters, and maintains bi-weekly payrolls of faculty and school staff

• Receives visitors, answers inquiries and callers, and refers them to proper school officials

• Receives, sorts, and distributes incoming mail

• Prepares, maintains, and inputs permanent record cards of pupils

• Prepares and issues transcripts of pupils’ records to high schools, colleges and universities

• Requisitions materials and supplies as approved

• Checks upon delivery and issues to faculty members/staff

• May be required to receive, count and deposit all monies that pass through the office

• Issues receipts and maintains financial records/reports of the same

• May operate telephone switchboard and other office equipment including typewriter, CRT terminal, personal computer, word processor, printer, and related office equipment

• May be required to open the school doors for callers to enter the building

• May be required to take charge of the administrative office during summer months, when school is not in session or when directed by the Principal/Assistant Principal

• Performs related duties as required.

  FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

• Thorough knowledge of office terminology, procedures, and equipment

• Thorough knowledge of Business Arithmetic and English

• Clerical aptitude

• Ability to operate a typewriter/alpha-numeric keyboard at 35 wpm to produce an accurate and clean copy

• Ability to be trained in the operation of CRT terminal, personal computer, word processor, printer, and related office equipment

• Ability to understand and carry out oral and written directions

• Ability to plan and supervise the work of subordinates

• Ability to establish an effective working relationship with pupils, parents and school officials

• Courtesy; tact; physical condition commensurate with the demands of the position.

  MINIMUM QUALIFICATIONS Promotional Applicants must have continuous and permanent status in any city department for one year as an Account Clerk-Typist, Account Clerk-Stenographer, Administrative Aide, Legal Secretary, Legal Stenographer, Report Technician, Senior Account Clerk-Typist, Senior Account Clerk-Stenographer, Senior Stenographer, Senior Typist, Stenographer, Typist or Typist (Spanish Speaking). In addition, all applicants must have completed a course in typing or keyboarding, which must be listed on application. Note: Candidates will only be allowed to participate in an exam and be approved or certified for appointment to departments where the rate of pay for School Clerks is at a higher rate of pay than their current position, even if their title is listed above. Open Competitive (A) Associate’s Degree from an accredited college or business institute in Secretarial Science or a closely related field including a course in typing or keyboarding (course must be listed on application) and one year of full-time experience where work involves the operation of an alphanumeric keyboard.

  -OR-

  (B) Graduation from High School, GED or Equivalency Diploma including or supplemented by a course in typing or keyboarding (course must be listed on application) and three years of full-time clerical experience, one year of which must have been in the operation of an alphanumeric keyboard. Note: Verifiable part-time experience will be pro-rated to meet full-time experience requirements. Proof of education must be presented at the time of appointment. FINAL FILING DATE: January 30, 2025 APPROVED: Tami Hollie-McGee Chief of Human Resources The Buffalo Public School District does not discriminate on the basis of an individual's actual or perceived race, color, creed, religion, religious practice, national origin, ethnic group, sex (including sexual harassment and sexual violence), gender identity, sexual orientation (the term "sexual orientation" means heterosexuality, homosexuality, bisexuality, or asexuality ), political affiliation, age, marital status, military status, veteran status, disability, weight, domestic violence victim status, arrest or conviction record, genetic information or any other basis prohibited by New York state and/or federal non-discrimination laws in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the District's non-discrimination policies should be directed to HRCompliance@buffaloschools.org or to: Tami Hollie McGee, Chief of Human Resources 719 City Hall Buffalo, NY 14202 (716) 816-3579