Title:Account Clerk Typist - Adult Education - Provisional RB# 24-255

ID:9517

Department:Adult Education

Location:Other

Division:Civil Service

Type:Support Staff

Description

BUFFALO BOARD OF EDUCATION DEPARTMENT OF HUMAN RESOURCES ROOM 720 CITY HALL BUFFALO, NEW YORK 14204

RECRUITMENT BULLETIN # 24-255

February 13, 2025

BUFFALO BOARD OF EDUCATION VACANCY

Civil Service Residency Requirements will apply (The City of Buffalo Civil Service does not require residency within the City of Buffalo for Native Americans. The City of Buffalo Civil Service does require tribal enrollment or community recognition as a Native American)

POSITION: Account Clerk Typist - Perm/Prov SALARY: $41,659 - $47,502 LOCATION: Adult Education Department, 389 Virginia St., Buffalo, NY 14201 APPLICATION: Applications successfully received will generate a confirmation email to the account listed on the application. If you do not receive a confirmation email, we cannot guarantee that your application was received. You must submit an application until you receive a confirmation email . DISTINGUISHING FEATURES OF THE CLASS Incumbents in this position perform routine clerical work in maintaining and checking financial accounts and records requiring substantial part-time operation of equipment with the alpha-numeric keyboard, i.e. personal computers, data terminals and related computer equipment. A position in this class is characterized by a broad responsibility for the performance of standardized account-keeping practices in maintaining and checking financial accounts and records. Work is routine in nature and as incumbents gain experience on particular assignments and/or unit functions, additional and more complex duties are added. These additional duties, however, do not reach the difficulty or complexity of work associated with the senior level of this series. Work is reviewed by immediate observation, cross checking or by another step in the account keeping process. TYPICAL WORK ACTIVITIES

• Maintains various account-keeping records

• Posts entries to ledgers

• Reconciles balances of accounts with yearly control accounts and general ledger balances

• Assists in preparing payrolls, tax and assessment rolls, tax bills, and financial statements

• Prepares, processes and reviews purchase orders, vouchers, bills, fiscal claims, etc.

• Performs simple audits such as checking amounts on vouchers against receiving copies of orders

• Maintains simple cost accounts and cost records

• May be required to transfer account information to spreadsheets

• Balances daily journal sheets

• Prepares and makes bank deposits and checks against bank statements

• May be required to disburse petty cash funds and process service orders to replenish petty cash

• Operates calculating, check writing and other office machines

• Enters/retrieves data from computer records

• Inputs receipts, payrolls, requisitions, vouchers, property data, values, exemptions, and other materials from copy or rough drafts using equipment with the alpha-numeric keyboard, i.e. personal computers, etc.

• Assists in the preparation of budget requests and maintains inventory records

• Assists in the preparation of periodic reports for management and control purposes

• Maintains and updates employee payroll and paid leave records

• May answer phones and deals directly with the general public, vendors or contractors providing information about departmental functions and activities

• May maintain various clerical reports concerning office activities and functions

• Inputs billing, file maintenance for miscellaneous charges, data, records and information using personal computer programs, etc.

• Performs related work as required

  FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

• Working knowledge of office terminology, procedures and equipment

• Arithmetic Ability

• Clerical aptitude

• High degree of accuracy

• Payroll compilation and account-keeping practices and principles

• Ability to understand and interpret written, statistical and tabular material

• Ability to follow directions/instructions

• Ability to operate equipment with an alpha-numeric keyboard, i.e. personal computers, in the use of application programs

• Physical condition commensurate with the duties of the position.

  MINIMUM QUALIFICATIONS Promotional Continuous and permanent status in any city department for one year as a Clerk, Junior Data Control Clerk, Junior Traffic Clerk, Stenographer or Typist. IN ADDITION, applicants must meet the following: Applicants must have a course in Bookkeeping or Accounting (course must be listed on application).

  OR

  One year of full time experience where work involves the maintenance and checking of financial accounts and records. IMPORTANT: CANDIDATES WILL ONLY BE ALLOWED TO PARTICIPATE AND BE APPROVED OR CERTIFIED FOR APPOINTMENT TO DEPARTMENTS WHERE THE RATE OF PAY FOR ACCOUNT CLERK-TYPIST IS AT A HIGHER RATE OF PAY THAN THEIR CURRENT POSITION EVEN IF THEIR TITLE IS LISTED ABOVE. Open Competitive

• Graduation from High School, GED or Equivalency Diploma including or supplemented by a course in Bookkeeping or Accounting (courses must be listed on application)

OR

• Graduation from High School, GED or Equivalency Diploma, and two years of full-time experience where work involves the maintenance and checking of financial accounts and records

OR

C. An equivalent combination as defined within the limits of A and B NOTE: For both Open Competitive and Promotional Verifiable, part-time experience will be pro-rated to meet full-time experience requirements. Proof of education must be presented at the time of appointment. FINAL FILING DATE: February 19, 2025 APPROVED: Tami Hollie McGee Chief of Human Resources The Buffalo Public School District does not discriminate on the basis of an individual's actual or perceived race, color, creed, religion, religious practice, national origin, ethnic group, sex (including sexual harassment and sexual violence), gender identity, sexual orientation (the term "sexual orientation" means heterosexuality, homosexuality, bisexuality, or asexuality ), political affiliation, age, marital status, military status, veteran status, disability, weight, domestic violence victim status, arrest or conviction record, genetic information or any other basis prohibited by New York state and/or federal non-discrimination laws in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the District's non-discrimination policies should be directed to HRCompliance@buffaloschools.org or to: Tami Hollie McGee, Chief of Human Resources 719 City Hall Buffalo, NY 14202 (716) 816-3579