Working Title: Payroll Specialist

Job Class: Accounting Technician

Agency: Human Services Dept

• Job ID : 83607

• Location : Statewide

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 01/27/2025

• Closing Date : 02/03/2025

• Hiring Agency/Seniority Unit : Human Services Dept / DHS Central Office AFSCME

• Division/Unit : DHS-Payroll / Hum Res DCT Mgr 3

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : Yes - for events, meetings, and on-site as needed.

• Salary Range: $22.57 - $31.89 / hourly; $47,126 - $66,586 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 207 - Technical/AFSCME

• Work Area : Based upon finalist's location

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is primarily* Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) with a need to occasionally travel to attend meetings in the office. This team is currently teleworking; however, this may change in the future with notice. Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) (Within Minnesota or Neighboring States) *

*This announcement will be used to fill multiple positions. *

The functions assigned to the Payroll Specialist are within the DCT Human Resources Division, payroll department. This individual is part of the payroll team which consists of functional experts who provide technical and administrative support to employees who work at Direct Care and Treatment (DCT) ensuring employees accurately record time worked, leave taken, and that they are paid timely and accurately.

This individual is also responsible for reviewing and processing reimbursement of claims submitted DCT employees for travel expenses incurred while on state business, ensuring reporting follows State of Minnesota, Minnesota Management and Budgets (MMB) and DCT travel policies and procedures, as well as labor agreements and compensation plans.

Minimum Qualifications

• Customer service experience working in a business-to-business environment sufficient to interact effectively with individuals having differing backgrounds to provide prompt, courteous and accurate information on the phone and through e-mail.

• Data Entry skills to process a high volume of employee time records and expense reports in a timely, accurate manner, ensuring entry is completed by deadlines.

• Database management skills sufficient to navigate and utilize multiple database systems, software applications and using multiple monitors.

• Proficient with Microsoft Excel, Word, Outlook, and SharePoint skills.

• Math skills sufficient to calculate review and reconcile financial data.

Preferred Qualifications

• Experience and knowledge of SEMA4 (Statewide Employee Management Payroll) or other similar databases for processing payroll and or reimbursements of employee travel claims.

• Experience and knowledge of SWIFT (Statewide Integrated Financial Tools) used for processing of purchase orders, payments and financial inquiries.

• Variety of experiences working effectively with others from different backgrounds and cultures.

• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.