Working Title: Payroll Supervisor

Job Class: Accounting Supervisor Principal

Agency: Human Services Dept

• Job ID : 83621

• Location : Statewide

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 01/28/2025

• Closing Date : 02/11/2025

• Hiring Agency/Seniority Unit : Human Services Dept / DHS Central Office MMA

• Division/Unit : DHS-Payroll / Hum Res DCT Mgr 3

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : Yes - for events, meetings, and on-site as needed

• Salary Range: $33.61 - $48.66 / hourly; $70,177 - $101,602 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 216 - Middle Management Association/MMA

• FLSA Status : Exempt - Executive

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is primarily* Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) with a need to occasionally travel to attend meetings in the office. This team is currently teleworking; however, this may change in the future with notice. Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) (Within Minnesota or Neighboring States) *

This position exists to supervise and direct the staff of the Payroll Department at Direct Care and Treatment (DCT). In addition to being the payroll processing and SEMA4 subject matter expert within the agency, this position is the department’s specialist in designing, implementing, and administering, all payroll activities for over 4,000 employees across DCT. The incumbent prioritizes and directs the work of the payroll staff to ensure payroll deadlines are met, policies/procedures/rules are followed, and employees are paid accurately according to union contracts and other labor agreements.

Represents the DCT Payroll department in meetings with MMB and Legislative, Internal and Federal Auditors related to payroll matters. D irects the policies and operations of the Payroll Department and works closely with other professionals inside (Human Resources) and outside (Minnesota Management and Budget) the department to ensure the highest degree of fiscal integrity while maintaining a high standard of customer service.

Minimum Qualifications

Demonstrated leadership experience*

*Leadership experience can include:

· Experience as a supervisor, lead worker, team lead, project lead;

· Completion of a State of Minnesota leadership program (e.g. ELI, L4);

· A paid/unpaid position leading a program or chairing a committee (e.g. ERG) - experience must include:

o 1+ year of experience identifying issues, goals and strategic actions

o 100+ hours per year time commitment

AND

Three (3) years of work experience in payroll interpreting and analyzing fiscal data.

Experience must demonstrate:

• Advanced knowledge of payroll processing and coordination

• Experience maintaining payroll records and preparing reports along with balancing payroll accounts and preparing journal entries

• Experience working in a large accounting system such as Oracle/PeopleSoft based systems

• Experience computing employee overtime and vacation pay and processing payroll deduction and garnishments

A Bachelor’s Degree or higher in Accounting or related field may substitute for 1 year of experience.

Preferred Qualifications

• Thorough knowledge of governmental accounting and the Statewide Integrated Financial Tools (SWIFT) and SEMA4

• Excellent oral and written communication skills sufficient to effectively coordinate, develop and train end users.

• Ability to provide prompt customer service.

• Demonstrated working knowledge of statutes, policies and procedures pertaining to payroll, union contracts, deductions, direct deposits, labor distribution and leave accounting processes.

• Ability to read and comprehend policies, laws, statutes, rules, etc., sufficient to interpret and apply them to resolve problems that may require procedural changes.

• Variety of experiences working effectively with others from different backgrounds and cultures.

• Ability to identify, troubleshoot and report system problems.

• BA Degree in Accounting or related field.

• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.