Job title : Administrative Assistant- Vaccines

Location: Bridgewater, NJ-Hybrid

About the Job

The Administrative Assistant will report to and be responsible for supporting several franchise heads. The position requires the ability to manage within a complex, fast paced and dynamic environment.

We are an innovative global healthcare company that helps the world stay ahead of infectious diseases by delivering more than 500 million vaccine doses a year. Across different countries, our talented teams are exploring new technologies to protect people and promote healthy communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world.

Main Responsibilities:

• Provides administrative support to franchise heads requiring an advanced knowledge of department functions and division/business unit functions

• Assists the franchise heads with various requests as needed, including but not limited to onboarding, scheduling meetings, annual planning calendar, and offsites

• Manages all communications as requested, including telephone calls, meeting planning, email messages, and internal and external mail

• Responsible for complex calendar management, coordination of meetings, travel arrangements, updating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.

• Responsible for providing overall clerical support as necessary, including filing, faxing, copying, and all other administrative duties

• Assists on creating and managing communications and documents that may contain highly confidential information. The position will require excellent discretion and judgment in handling of confidential material and information

• Oversees organization and maintenance of department filing system including potentially confidential data

This role is based on Bridgewater, NJ and will move to Morristown, NJ in 2025. The ideal candidate will live within a reasonable daily commute to both offices.

About You

• College Degree (Preferred)

• At least 3 years related experience; providing senior level administrative support preferred

• Experience working in pharmaceutical environment preferred

• Proven ability to work independently, highly organized, and effective in handling multiple detail-oriented tasks in a fast-paced environment.

• Strong communications and interpersonal skills and a team player

• High attention to detail and precision in creating/updating reports, correspondence, and/or updating presentations; experience with confidential or proprietary information

• Strong administrative and computer skills, specifically MS Office (Excel, PowerPoint, Word and Outlook)

• Ability to interact with various levels of business functions and professionals in and outside organization

• Constantly seeks, designs, and implements improvements on administrative procedures

• Ability to interact with all employees within the organization, including senior management, and to respond effectively to the needs of the business

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

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Pursue progress , discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.

Watch our ALL IN video (https://www.youtube.com/watch?v=SkpDBZ-CJKw&t=67s) and check out our Diversity Equity and Inclusion actions at sanofi.com (https://www.sanofi.com/en/our-responsibility/equality-and-inclusiveness) !

US and Puerto Rico Residents Only

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; natural or protective hairstyles; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

Sanofi is dedicated to supporting people through their health challenges. We are a global biopharmaceutical company focused on human health. We prevent illness with vaccines, provide innovative treatments to fight pain and ease suffering. We stand by the few who suffer from rare diseases and the millions with long-term chronic conditions.

With more than 100,000 people in 100 countries, Sanofi is transforming scientific innovation into healthcare solutions around the globe. Discover more about us visiting www.sanofi.com or via our movie We are Sanofi (https://youtu.be/96EwNjb1TLo)

As an organization, we change the practice of medicine; reinvent the way we work; and enable people to be their best versions in career and life. We are constantly moving and growing, making sure our people grow with us. Our working environment helps us build a dynamic and inclusive workplace operating on trust and respect and allows employees to live the life they want to live.

All in for Diversity, Equity and Inclusion at Sanofi - YouTube (http://www.youtube.com/watch?v=SkpDBZ-CJKw&t=2s)