Primary Purpose:

• Maintain student academic and attendance records at the campus level under minimal supervision.
• Process student enrollment, transfers, and withdrawals for the campus.
• Under close supervision, perform data entry including attendance, Public Information Management System (PEIMS) data, and grades.

Qualifications (Experience/Education/Certification):

• High school diploma or GED
• Two (2) years of secretarial experience

Major Responsibilities:

• Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.
• Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
• Assist parents, students and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
• Assist counselors with the enrollment, withdrawals, and transfer of students.
• Assist campus administration and counselors with the preparation of reports and student data information.
• Compile, maintain, and file or distribute all reports, records, and other documents as required following established procedures.
• Assist campus staff as needed.
• Maintain confidentiality of information.

Special Knowledge/Skills:

• Proficient keyboarding, 10-key numerical data entry, and file maintenance skills
• Ability to use software to develop or maintain spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic math skills
• Ability to meet established deadlines
• Ability to follow verbal and written instructions
• Strong organizational, communication, and interpersonal skills

Working Conditions (Mental Demands/Physical Demands/Environmental Demands):

• Use of standard office equipment including personal computer and peripherals
• Prolonged sitting
• Occasional bending/stooping, pushing/pulling and twisting
• Repetitive hand motions including frequent keyboarding and use of mouse
• Occasional reaching
• Occasional light lifting and carrying (less than 15 pounds)
• May work prolonged or irregular hours
• Work with frequent interruptions
• Maintain emotional control under stress