Project Manager - Office of the Registrar

Requisition Number: 61671

Location: Boulder Colorado

Employment Type: University Staff

Schedule: Full Time

Posting Close Date: 09-Feb-2025

Date Posted:

Job Summary

The Office of the Registrar at the University of Colorado Boulder welcomes applications for a Project Manager to support the office's projects, including its support tickets. The office collaborates with internal and external campus partners in the development, assessment and administration of student systems, academic policies, term business processes and student data to improve the campus' academic profile.

This new full-time position reports to the registrar and is responsible for managing projects identified as office or campus priorities. This role is essential to the Office of the Registrar as it designs and implements initiatives that support the mission of the University of Colorado Boulder.

The Office of the Registrar is committed to recruiting and supporting a diverse workforce. The University strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and veterans. The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Office of the Registrar, in support of the educational mission of CU Boulder, ensures the integrity and security of academic records and provides enrollment and academic support through innovative systems and outstanding service to students and other partners.

We demonstrate leadership, excellence and integrity in all we do to improve the academic experience for CU Boulder students and other collaborators through ongoing innovation, collaboration, inclusiveness and quality service.

What Your Key Responsibilities Will Be

Project Management

• Assist the registrar and office in evaluating and prioritizing projects, and ensure they are assigned to a project owner and business analyst (as appropriate).

• Manage and support the implementation of projects as prioritized by the Office of the Registrar and/or the Office of the Provost.

• Contribute to the office's planning and workflow process by providing strategic project management that supports the office's mission, vision and values.

• Work to support cross-campus initiatives and teams to establish project goals that support project management demands.

• Design and implement strategies to facilitate employee adoption of workplace changes by collaborating closely with campus partners to ensure changes align with strategic objectives.

• Evaluate and support improvement and/or evolution of business processes within the Office of the Registrar, including but not limited to those related to enrollment and record services, data reporting, curriculum management and degree/graduation services.

• Provide assistance to business owners and analysts within the Office of the Registrar, with meeting scheduling and notes, drafting status updates and tracking project deadlines.

• Assist in the maintenance and improvements of the Office of the Registrar internal and public-facing documentation.

• Coordinate and implement daily administrative tasks including developing meeting agendas and logistics tied to facilitating project meetings, coordinating and scheduling project-related tasks and operations.

• Demonstrate flexibility to adapt to project deadlines and scope.

• Facilitate regular project communication and updates with internal staff and campus partners.

• Understand and follow the expectations of every managed project.

• Create and maintain project plans and artifacts.

• Upon project completion, conduct a lessons-learned meeting to evaluate processes and systems that worked well and what areas can be improved for future projects.

• Maintain a standard of equity and commitment to Diversity, Equity, Inclusion, and Accessibility to the work produced, the audiences impacted, and competency to address systemic issues tied to the project work.

Professional Development

• Participate in training seminars, conferences, committee meetings, etc. as approved by your supervisor.

• Participate in the project manager community of practice on campus.

• Collaborate with your supervisor to determine areas for professional growth and identify and request appropriate training opportunities.

• Attend Diversity, Equity and Inclusion trainings and continually build on competencies in this area. Ensure projects are evaluated with a DEI lens to further remove barriers for underrepresented staff and students.

What You Should Know

• Hybrid work modality with some in office requirements.

What We Can Offer

• The salary range is $76,602 - $83,000 per year.

• Additional Compensation Details: Relocation may be offered based on departmental guidelines.

Benefits

The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .

Be Statements

Be challenged. Be visionary. Be Boulder.

What We Require

• Bachelor's degree from an accredited institution in a relevant field. A combination of education and relevant experience as described below may be substituted for the degree on a year-to-year basis.

• At least 1+ years of professional, job-related experience in project management, working with diverse teams, groups, and/or collaborative environments.

What You Will Need

• Demonstrated experience in project management that includes a combination of the following:

• Leading projects through their entire life cycle, including successful completion, closeout, and reporting.

• Leading multiple complex concurrent projects;

• Staffing and handling project resources;

• Client and/or vendor relationship management;

• Risk management and issue resolution;

• Leading and tracking project budgets.

• Flexibility and comfort with changing priorities.

• Excellent listening, written, and oral communication skills.

• Familiarity with project management methodologies like agile and waterfall.

• Ability to effectively communicate key and critical information with all levels of the organization in a timely fashion.

• Ability to build and maintain partnerships and work collaboratively with others to meet shared objectives.

• Community-centered.

• Strong organizational skills including attention to detail and multitasking.

• Adaptable and calm under pressure.

• Team oriented with the ability to manage work independently.

• Ability to exemplify excellence through diversity by creating a welcoming and inclusive environment that maximizes the success and inclusion of all students, staff, and faculty.

• Experience navigating complex situations, dynamics and teams.

Special Instructions

To apply, please submit the following materials:

1. A current resume.

2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by February 9, 2025, for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. (http://jobs.colorado.edu/)

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Project-Manager-Office-of-the-Registrar/61671 (https://apptrkr.com/5949424)

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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.