Finance and Grant Coordinator, Research & Innovation Office (RIO)

Requisition Number: 59646

Location: Boulder Colorado

Employment Type: University Staff

Schedule: Full Time

Posting Close Date: 14-Oct-2024

Date Posted:

Job Summary

The Research & Innovation Office (RIO) is seeking a dedicated Finance and Grant Coordinator to join our finance team! The selected candidate will provide comprehensive post-award support for RIO's sponsored projects as well as general financial support. Key responsibilities include being responsible for research funds, and other fund types, leading various financial tasks such as procurement, travel reconciliation, and budgeting, and supporting the finance and leadership teams in RIO. The role entails close collaboration with principal investigators, various RIO teams, and the finance department while reporting directly to the Assistant Dean of Budget and Finance for RIO and the Institutes.

We thrive in an energetic environment, fostering dynamic collaboration and maintaining open communication to deliver exceptional customer service. This role is integral to our mission and is fully supported by the expertise of the RIO Finance team. We are seeking a dedicated team player who can contribute positively and engage actively with our team.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Research & Innovation Office (https://www.colorado.edu/researchinnovation/) (RIO) is the central point for support and advocacy for CU Boulder's world-class scholarship, creative work, and growing research enterprise. We are focused on creating a global impact by cultivating and supporting collaboration, transformation and leadership. At the heart of this focus are the diverse contributions of a wide range of world-class experts, working together to accelerate ideas throughout the entire innovation lifecycle. We endeavor to embody CU Boulder's commitment to exemplify excellence through diversity by creating a welcoming and inclusive environment, enhancing the success and inclusion of all students, staff and faculty, and deepening our ability to share and engage with diverse perspectives.

What Your Key Responsibilities Will Be

This position reviews, analyzes, and interprets financial data in collaboration with the RIO finance team using a variety of reporting systems. This position is expected to learn new systems quickly and adopt the financial and project management systems that are already in place in RIO. Responsibilities also include collaborating with other units on campus such as the Office of Contracts and Grants (OCG), the Campus Controller's Office (CCO) and the Procurement Service Center (PSC). This position will advise members of the RIO leadership team on their projects regarding all aspects of grant management. This position will work closely with the RIO finance team to perform budgeting and employee compensation functions in Anaplan as well as helping the finance team in all aspects of RIO finances. The efforts will be divided approximately by the following:

Research Administration and Management:

Post-award support for the research aims required of sponsored research programs. This position will act as the primary liaison for members of the RIO leadership team, providing guidance on fund management. They will provide procedural and regulatory guidance following sponsor, federal, state, university, and institute requirements to meet compliance standards.

• Maintains consistent communication with RIO leadership team members to proactively oversee grant awards' financial management, ensuring that all monetary components are led efficiently and effectively. Verifies available funds for purchases, travel, hiring, subcontracts, consultants, etc.

• Provides guidance on appropriateness and compliance with regulations, ensuring compliance with all Research Integrity Office (RIO), university, state, and federal guidelines.

• Independently handles and maintains complete files, correspondence, and supporting documentation to support the research aims of the projects. Works to ensure appropriate storage and backup of all the above.

• Works with staff and OCG as needed to assist in annual and final reporting requirements.

• Establishes, monitors, and reconciles subcontracts on each award to support the research aims of the project(s).

• Assists with budget preparation and renewals as needed by large projects. Works closely with OCG proposal analyst(s) to forecast and gather information for grant renewal process.

• Prepares and submits necessary award actions to OCG and through agency websites including but not limited to no-cost extensions, changes in scope of work, budget revisions, restricted funds transfers, personnel changes or transfers, personnel disengagement, requests for additional funding, and addition of new sub-awardee.

• Processes multiple types of procurement and expense documentation for the projects and ensures all documentation is complete, compliant, and processed for ALL purchases made using grant funds (e.g., equipment, travel, software, honorariums, stipends, etc.).

• Use CU Boulder payable systems (CU Marketplace) and procurement office (PSC) guidelines, when resolving and implementing appropriate methods of payment (e.g., Procurement Card (PCARD), Payment Voucher, Payment Authorization) for any given expense. This includes working through interdepartmental processes with OCG, RFS, HR, the International Tax Office, and the PSC.

• Determines the necessary supplemental documentation (official function, honorarium, sole source justification, scope of work, and others) for incoming requests.

• Establishes new accounts and monitors PCARD transactions to ensure complete documentation of all card transactions and that all transactions are made following university regulations and sponsor requirements. Closes out accounts as needed.

• Generates transaction requests for data entry and allocate PCARD charges to the appropriate account and project/program codes on time, while following the PCARD guidelines.

• Receives and completes all travel-related paperwork. This includes submission and approval of travel authorizations, budgeting, advising RIO staff on travel questions (generally related to finance and/or research allowability), and completing all travel expenses and compliance monitoring through internal (ICS) and external (e.g., OCG, CCO) processes once travel is completed.

RIO Financial Support:

Complete all Anaplan training and support RIO using Anaplan for budgeting and employee compensation actions within the tool. Provide support to the Institutes & RIO subunits finance and HR personnel with questions on using Anaplan along with providing training for new staff as needed.

Work closely with the RIO Budget and Finance Program Manager in support of the following:

• Award funding and management for the RIO and multiple seed grant and other award programs

• Financial and procurement support for new initiatives

• Generating financial reports for RIO leadership

• Annual fiscal certification process

• Processing payroll expenses transfers and budgeting requests

• Fiscal year-end duties

• Work with the academic affairs financial service center on processing journal entries as directed

• Assist as backup to the finance program manager

Professional Development:

• RIO is committed to the professional development of its staff and as available, provides financial and managerial support for pursuing the CRA certification, attending NCURA events/workshops/conferences, fulfilling continuing education credits, and participating in campus working groups and trainings. We are proud to house a supportive, collegial, and collaborative team environment that works together to help RIO succeed across a variety of working modalities (hybrid and in-person).

What You Should Know

This position offers a hybrid work modality (typically 2 days per week on-site).

What We Can Offer

• The annual hiring range for this position is $70,000-$85,000.

• Relocation is available for eligible candidates.

Benefits

The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .

Be Statements

Be creative. Be impactful. Be Boulder.

What We Require

• Bachelor's degree in accounting, business administration, finance, project management or a related field and 3+ years of progressively responsible experience in accounting, financial management, or business administration.

• An equivalent combination of education and experience may substitute.

• At least one year of experience with the application of internal accounting control principles, as well as generally accepted accounting principles (GAAP).

What You Will Need

• Excellent interpersonal and communication skills, including written and verbal, and the ability to thrive in an inclusive and diverse environment.

• Proficient in Google Drive and Microsoft Office 365.

• Advanced proficiency in Excel for budget reporting and analysis.

• Planning, problem-solving, and organization skills.

• Ability to work independently (while simultaneously in collaboration and communication with a team) in a fast-paced environment and initiate, advise, coordinate, oversee, and complete various projects.

• Strong customer service skills with the ability to communicate consistently, efficiently, and effectively.

• Sensitivity to and appreciation of cultural, political and geographical differences, with the ability to work well with a diverse faculty, staff and students from around the world.

• Ability to think creatively about our workload and work structure to improve efficiency and customer service while ensuring compliance.

• Attention to detail.

• Ability to thrive in a close-knit team environment that includes the ability to facilitate frequent collaborations, stay positively engaged in team interactions, and a willingness to lean in on team support and co-create tools and resources together.

• Ability to learn and adapt to new systems and processes quickly, exercising flexibility. Ability to support organizational change.

Special Instructions

To apply, please submit the following materials:

1. A current resume.

2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by October 14, 2024 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs (https://jobs.colorado.edu/) .

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Finance-and-Grant-Coordinator-Research-Innovation-Office-RIO/59646 (https://apptrkr.com/5686387)

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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.