The Fiscal Support Coordinator provides administrative and accounting support for the fiscal unit of the office, prepares and reviews appropriate financial documents. Processes and tracks earmarks/invoices to ensure compliance with ORI policies and to resolve accounting discrepancies. Assists other members of unit with contracting, procurement, accounts payable, Refugee Cash Assistance requests and budget items. Monitors assigned refugee programs, provides on-going technical assistance to providers; responds to inquiries; maintains liaison with various agencies; and performs related work as required. /_Duties and Responsibilities (these duties are a general summary and not all-inclusive):_/ * Processes and tracks earmarks/invoices * Assist in the processing of monthly Refugee Cash Assistance (RCA) payments as needed * Prepares and modifies General Accounting Expenditure (GAX) forms for RCA clients as needed * Enters data in Massachusetts Management Accounting and Reporting System (MMARS) recurring payments * Assists in the processing of contracting and procurement * Reconciles financial documents, records, and transactions to ensure compliance with established standards for management of the refugee transitional assistance program. * Monitors agency specific expenditures related to assigned refugee programs * Assists with encumbering and contracting activities * Provides technical assistance and advice to agency personnel and others concerning assigned programs in order to exchange information, resolve problems and to ensure compliance with established policies, procedures and standards. * Performs related duties such as maintaining records; and preparing reports. * Coordinates and monitors assigned program activities in order to ensure effective operations and compliance with established standards. * Reviews and analyzes data concerning assigned agency programs in order to determine progress and effectiveness; to make recommendations for changes in procedures, guidelines, etc.; and to devise methods of accomplishing program objectives. * Provides technical assistance and advice to agency personnel and others concerning assigned programs in order to exchange information, resolve problems, and to ensure compliance with established policies, procedures and standards. * Responds to inquiries from agency staff and others in order to provide information concerning assigned agency programs. * Maintains liaison with various private, local, state and federal agencies and others in order to exchange information and/or to resolve problems. * Performs related duties such as attending meetings and conferences; maintaining records; and preparing reports. /Required //Qualifications:/ * Ability to gather information. * Ability to maintain accurate records. * Knowledge of the principles and practices of human resource management including behavioral techniques, planning forecasting, organizational development, etc. * Knowledge of work simplification methods. * Knowledge of the methods used in the preparation of charts, graphs, and tables. * Knowledge of the methods of general report writing. * Ability to understand, explain, and apply the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities. * Ability to analyze and determine the applicability of data, to draw conclusions, and make appropriate recommendations. * Ability to gather information by examining records and documents and by questioning individuals. * Ability to assemble items of information in accordance with established procedures. * Ability to determine proper format and procedure for assembling items of information. Ability to maintain accurate records. * Ability to prepare and use charts, graphs, and tables. Ability to prepare general reports. * Ability to write concisely, to express thoughts clearly, and to develop ideas in logical sequence. * Ability to follow written and oral instructions. * Ability to give written and oral instructions in a precise, understandable manner. * Ability to communicate effectively in oral expression. * Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates, and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. * Ability to establish rapport with others. Ability to establish and maintain harmonious working relationships with others. * Ability to deal tactfully with others. * Ability to adjust to varying or changing situations to meet emergency or changing program requirements. * Ability to exercise sound judgment. * Ability to exercise discretion in handling confidential information. /Preferred Qualifications:/ * Knowledge of Microsoft Office * Knowledge of automated financial systems Knowledge of state procurement and contracting policies and procedures * Knowledge of the principles and practices of fiscal program management and budget development * Willingness to travel for job related purposes * * *Ability with numbers and spreadsheets /_About the Office for Refugees and Immigrants:_/ In 1985, the Massachusetts Office of Refugee Resettlement was designated by MA Executive Order to be responsible for refugee affairs in the state. In 1992, the state legislature established the Office for Refugees and Immigrants (ORI). The ORI Executive Director serves as the State Refugee Coordinator per the Refugee Act of 1980 and state law. The Office administers programs that provide direct services to clients through a network of resettlement agencies, faith-based organizations and ethnic community-based organizations, which have the capacity to serve the culturally and linguistically diverse needs of newcomer populations. To learn more about (ORI) please visit https://www.mass.gov/orgs/office-for-refugees-and-immigrants /_Pre-Offer Process:_/ A criminal background check will be completed on the recommended candidate as required by the regulations the Executive Office of Health and Human Services set forth prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori Education, licensure, and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form For questions, please contact the Office of Human Resources at 1-800-510-4122 and select option #4. First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.* II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. _Comprehensive Benefits_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! *An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. *Job: Administrative Services *Organization: Office of Refugees and Immigrants *Title: *Fiscal Support Coordinator Location: Massachusetts-Boston-600 Washington Street Requisition ID: 2400041A