JOB REQUIREMENTS: Summary The Purchasing Assistant supports business and purchasing department activities by ordering supplies and raw materials. This position reports directly to the Purchasing Manager providing administrative support and maintaining inventory and purchase records throughout the procurement process. The Purchasing Assistant may also participate in vendor relationship management, identifying cost-saving opportunities to support the company\'s profitability goals. The candidate will need a high level of attention to detail as well as the ability to monitor and maintain computerized records related to purchasing activities. Purchasing Assistant Duties and Responsibilities: Prepare Purchase Orders The biggest responsibility of a Purchasing Assistant is preparing accurate and complete purchase orders for supplies, materials, and raw goods. This person will work closely with each department by placing orders, ensuring that purchases are recorded at the time of request, and submitting these orders for approval from Director of Purchasing and/or Plant Manager. Schedule Shipping The Purchasing Assistant schedules incoming shipments. A major part of this duty is preparing records to reflect when purchased items arrive and ensuring that all materials arrive. The Purchasing Assistant may also schedule outgoing shipments for returns or when handling purchasing for companies with multiple locations. Additionally, included in this position is follow up with vendors to check in on late or missing shipments or to report damaged goods. Coordinate Vendor Activities The Purchasing Assistant supports vendor relations and profitability by managing relations by assisting in bid requests speaking directly with vendor representatives to gather pricing data, compare vendor offers for shipping rates, material prices, maintain vendor contract information. Under the supervision of the Purchasing Manager, the Purchasing Assistant may also evaluate vendor bids. Maintain Purchase Records In this role, the Purchasing Assistant maintains detailed records of purchases, including quantities, shipping information, and costs associated with the purchase. This person will provide these records to department heads to aid in budget and financial management or maintain purchasing department files to support future activities. Manage Inventory The Purchasing Assistant also manages the company\'s inventory levels to determine when new purchases are needed. Purchasing Assistant will use computerized inventory management software and also conduct visual inspections of inventory levels. The inventory information is used to determine when to place replenishment orders and schedule purchasing activities. Necessary Abilities Proficient with Microsoft Excel, Word, Outlook, and Access. Data entry skills. Ability to communicate and work effectively with employees and all levels of management along with vendors and external customers. Ability to readily adapt to changes in workload and additional time commitments. Superb organizational skills with the ability to effectively work on multiple tasks at a time. Ability to work independently or in conjunction with others across departmental lines. Position Type/Expected Hours of Work This is a full-time position. The Purchasing department hours of work and days are Monday through Friday, 8:00 a.m. to 4:30 p.m. ***** OTHER EXPERIENCE AND QUALIFICATIONS: Office/Reception/Phone experience Accounting and/or Purchasing Experience Microsoft office product such as excel and word. Windows based software. ***** APPLICATION INSTRUCTIONS: Apply In Person: 446 N Cecil Street Bonduel WI 54107 Mail a Rsum: PO Box 338 Bonduel WI 54107 E-Mail a Rsum: jobs@wwsign.com Fax a Rsum: 715-758-8508 Apply Online: https://www.wwsign.com/employment/