Description We are offering a permanent employment opportunity for an Executive Administrative Assistant I in BOLINGBROOK, Illinois, 60440-3516, United States. The role involves providing support to senior executives, executing administrative tasks, managing schedules, and coordinating department meetings.

Responsibilities:

• Provide extensive phone coverage, call follow-up, and manage calendars schedules for VPs/Directors.

• Support the administration logistics, travel and onsite delivery of department meetings.

• Act as the primary liaison for attendee communication, travel arrangements, general logistics, and financial reconciliation processes.

• Maintain and update department PTO and vacation forms.

• Create and maintain filing system for VPs/Directors and ensure all customer credit applications are processed accurately.

• Prepare meeting agendas, attend meetings, take minutes and prepare executive summaries.

• Coordinate travel arrangements including flight, car rental, and accommodations for Shared Services employees.

• Assist in the organization, ordering, setup, and cleanup of breakfast and luncheon meetings.

• Purchase corporate gifts for Birthdays, Special Situations, Holidays and maintain and order supplies as needed.

• Support Department Managers on an as-needed basis and perform other job-related duties as assigned. Requirements • Proficient in Communication and Communication Skills, with the ability to liaise effectively with different departments and stakeholders.

• Advanced skills in Microsoft Excel, Microsoft Outlook, and Microsoft PowerPoint are necessary.

• Demonstrated experience in Planning and Project Management, including the ability to handle logistics.

• Familiarity with Human Resources (HR) Administration, including Payroll Functions and understanding of Salary Structures.

• Proficiency in Email Correspondence, with a focus on professionalism and timely responses.

• Experience with Calendar Management, including scheduling and coordinating meetings.

• Proficiency in Typing, with a focus on speed and accuracy.

• Knowledge of About Time application is a plus.

• Experience in handling Travel Arrangements both onsite and offsite.

• Familiarity with Video and Computer System operations, including Desktop Hardware.

• Proficiency in File System management, including creating and managing Templates.

• Experience in taking Meeting Minutes, with a focus on accuracy and detail.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .