Administrative Assistant 2, Aeronautics

Posting Begin Date: 2025/01/28

Posting End Date: 2025/02/11

Category: Administrative Asst

Work Type: Full Time

Location: Boise, ID, United States

Minimum Salary: 19.04

Maximum Salary: 21.42

Pay Rate Type: Hourly

Description

Do you want to make a difference and be part of an award-winning agency, dedicated to enhancing the quality of life in Idaho through transportation?

At the Idaho Transportation Department, every employee is critical to the mission and we strive to foster an innovative, collaborative workplace where employees can grow and do their best work.

Idaho Transportation Department is seeking an Administrative Assistant 2 position for our Aeronautics Division located at the Boise Airport. This position is responsible for coordinating flight schedules with all state agencies including the Governor’s office, as the Division of Aeronautics primary flight scheduler. In addition, this position is the lead for coordinating all aspects of the Idaho Aeronautics Advisory Board including scheduling meetings, coordinating board payroll, building and coordinating meeting agendas, coordinating meeting food service, taking and publishing meeting minutes, and advertising all public meeting notices.

Example of Duties:

Primary Flight Scheduler:

• Coordinates with all state agencies for flight requests including the state agency directors and their staff

• Coordinates flight cost estimates

• Agency flight time requirements

• Coordinates pilot schedules

• Coordinates contract pilots for governor two-pilot requirements, and ensures flight times and durations meet FAA requirements

• Generates and coordinates all billing and invoicing to state agencies for flight and pilot costs

  Aeronautics Advisory Board Administrative Assistant:

• As the division’s lead Idaho Aeronautics Advisory Board administrative assistant

• Coordinates all meeting times, dates and locations, all board and staff travel requirements

• Develops all agenda items, coordinates all presentations, and documents and publishes all meeting minutes

  Division Administrative Assistant:

• Conducts division administrative assistant duties to include coordinating Administrator travel requirements

• Tracks and maintains division computers

• Maintains the division’s shared drive

• Coordinates file retention schedules and maintains the division web and SharePoint pages

  Aircraft Registration:

• Assists with Idaho aircraft registrations to include mailing annual renewal notices, collecting fees and documenting aircraft registration details in the System of Aircraft Registration software system

• Assists as backup with division billing invoice payments as required through the Advantage software system

  Minimum Qualifications:

  Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.

Experience: interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.

To learn more about the department, please visit the ITD website (https://itd.idaho.gov/) . Make a difference in your community and in the lives of the citizens of Idaho! Contact an ITD Recruiter at: [email protected] or call 208-334-8664. The Idaho Transportation Department does not sponsor work visas.

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information, please visit https://dhr.idaho.gov/information-for-state-employees/.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected] .

Preference may be given to veterans who qualify under state and federal laws and regulations.