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Position Summary:

Florida Atlantic University is seeking an Associate University Registrar - Boca Raton, FL.

Assists the Registrar in managing, directing, coordinating, and controlling activities within the Registrar’s area.

Summary of Responsibilities:

• Serve as the direct supervisor to the office’s Residency Coordinator, who manages residency reclassification, non-degree application processing, and 60+ audit registration, and acts as the office’s authority on Florida residency matters.

• Responsible for all aspects of enrollment reporting to external entities, including but not limited to: meeting the reporting requirements as outlined by the Florida Board of Governors (BOG) and providing enrollment data to third-party servicers managing critical processes, such as the National Student Clearinghouse.

• Ensure the accuracy, integrity, and compliance of reported enrollment data by reviewing for discrepancies, addressing and making necessary corrections, and adhering to reporting requirements and external entity standards.

• Required to monitor and remain current on any changes to internal or external policies, initiatives, and regulations that may affect registrar operations and/or its compliance as it relates to reporting enrollment data.

• Share leadership responsibilities for the Registrar’s Office in overseeing Banner Student maintenance, configuration, and testing of Banner upgrades.

• Serve as Account Administrator for 3rd party systems utilized by the Registrar’s Office.

• Facilitate any required internal and external audit requests.

• Ensures that the daily operations of the Office are compliant with the University, state, and federal laws, policies, and regulations.

• Ensures the proper storage, security, accuracy, and preservation of academic records in compliance with university policy, state regulations, and privacy laws are being followed.

• Responsible for evaluating business processes and operating systems to recommend and develop improvements or implement necessary changes to university registrar operations, often leading the implementation of such changes.

• Performs related job-related duties as required or deemed appropriate to the accomplishment of the responsibilities and functions of the office.

• Serve on various institutional committees.

  The Department of the U niversity Registrar a t Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

  FAU Benefits and Perks

  If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service)

• Flexible work arrangement plans

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

  For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

  Explore Living in Palm Beach County

  The goal is to provide local employers and new employees in the area a comprehensive guide with places to live (https://bdb.org/data/housing/) .

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization and three years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and five years of appropriate experience required.

Preferred Qualifications/Skills:

Over four years of experience in a college or university setting (preferably within a registrar's office), including at least three years of leadership in a high-volume, customer service-focused academic environment.

Proven progressive management experience in higher education, ideally within enrollment services, advising, or other student services roles.

Strong communication, analytical, critical thinking, problem-solving, and decision-making abilities.

Demonstrated success in collaborating effectively with faculty, students, administrators, and staff at all institution levels.

Experience with Ellucian Banner Student.

Experience navigating enrollment and degree reporting regulations, including National Student Clearinghouse (NSC).

Working knowledge of all areas providing student and academic support services: Admissions, Controller’s Office/Bursar, Financial Aid, and colleges.

In-depth understanding of student records administration.

Experience writing and updating policies.

Experience interpreting federal and state regulations and implementing successful processes to ensure compliance.

Willingness and ability to learn and quickly adapt to new technologies, processes, and procedures.

Salary:

$65,000 - $75,000 per year.

College or Department:

University Registrar

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. Occasional evenings and weekends required.

Eligible for flex scheduling at the discretion of the supervisor.

Application Deadline:

2025-04-03

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMODATIONS:

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to jobs@fau.edu.

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.

Clery Act Information (https://www.fau.edu/police/clery.php)

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.