As a Project Administrative Assistant, your responsibilities will encompass project support, accounting and purchasing tasks, as well as general administration duties. This position is pivotal in facilitating seamless operations for the on-site project team. Responsibilities include coordinating material procurement, managing project social media, and overseeing administrative tasks such as answering calls, organizing meetings, and maintaining office supplies. With a focus on efficiency and attention to detail, this multifaceted role ensures the smooth execution of project tasks while supporting the broader objectives of the team on our jobsite in the Twin Cities area of Minnesota. Project Support - Order materials, tools, and supplies. - Collaborate with Corporate Marketing Specialist on project social media. - Post on project Workplace platform. - Track project consumables. - Maintain tool inventory & coordinate tool rentals. - Maintain up to date job list. - Update panel schedules. - Complete detail books and O&M manuals. - Plot plans as needed. - Process submittals, permits, RFI s and service applications. - Request certificates of insurance. - Assist the safety team with various administrative tasks, as needed, including requests for certificates of insurance. Accounting/Purchasing - Assist Purchasing and Materials Manager in the administration of material procurement. - Review tool invoices. - Assist Project Accountant with monthly billings. - Enter new jobs and work orders into computer software systems. - Process change orders. - Run weekly job overview reports. - Prepare and update PO s and Subcontracts. - Close outstanding PO s and work orders. - Assist with collection communications. General Administrative - Answer incoming phone calls and greet visitors. - Receive and distribute mail and deliveries. - Maintain office and safety supplies. - Process new hire paperwork. - Assist with safety training coordination. - Prepare folders, letters and documents as requested. - Filing project documents. - Oversee employee message service and maintain attendance log. - Manage group text message service. - Schedule/coordinate meetings. - Record and manage meeting minutes. - Organize site tours. QUALIFICATIONS AND EDUCATION REQUIREMENTS - High School Diploma or equivalent. - Associate or bachelor s degree with concentration in Business Administration, Finance and/or accounting preferred. - Two (2) years of administrative support experience or a combination of related education and equivalent work experience preferred. - Knowledge of Construction Industry, Electrical Contracting or Building Trades preferred. - Intermediate skills in Microsoft Word and Excel with ability to learn internal software system. KEY COMPETENCIES - Excellent organizational skills. - Strong attention to detail and problem-solving skills. - Self-starter and able to work independently and in a team environment. - Excellent customer service skills. - Excellent verbal and written communication skills. - Ability to prioritize and manage multiple responsibilities. - Ability to meet daily deadlines. - Positive attitude, along with maturity and dependability.