Description The Health Information Management Specialist is responsible for coordination of medical records, physician dictation & transcription, and any other administrative duties. This is a full-time position working Monday - Friday out of our Blaine Orthopedic Surgery Center, our center hours are Monday - Friday 6am-5pm. Twin Cities Orthopedics is an operating division of Infinite Health Collaborative (i-Health), a group of local medical practices, owned and led by its physicians, on a mission to give patients more control over their healthcare. We have a comprehensive Medical, Dental & Vision Plan, Maternity Bundle, 401K with Profit Sharing, Tuition Reimbursement, Gym & Car Rental Discounts and more. Essential Functions: * Responsible for maintaining accurate tracking file for receipt of dictation and signatures. * Communications with physicians and their care teams to ensure timely receipt of dictation and signatures. * Responsible for meeting active annual goals for the medical records department with chart audits and compliance. * Verify and operate within state mandated requirements for medical records requests. * Issue invoices and track payments from entities requesting medical records. * Retrieve appropriate chart documentation as indicated by the facility policy for returning patients. * Maintain confidentiality and compliance measures for medical records maintenance at the center. * Tracking completion of pathology reports. * Assist with the registration of surgery patients including obtaining all appropriate insurance information and signatures from patients. * Assist in retrieval hospital/ER records for all transfer patients and/or cases. * Accountable for reporting occurrences through the established reporting process related to employee and/or patient/visitor events. * Fosters the developmental and educational process of self, colleagues, trainees and students (includes functioning as a preceptor as needed). * Participates in acceptable continuing education, fostering career and skill development including meeting departmental continuing education requirements. * Assists in managing controllable costs by the proper, non-wasteful use of Surgery Center resources. * Any and all other duties as assigned including those assigned to Patient Services Representative (see Patient Services Representative Job Description). Education and Experience Requirements: * High School diploma/GED or equivalent * Medical terminology knowledge preferred * Two years of experience in related field preferred Essential Requirements: Ability to: * Comply with company policies, procedures, practices and business ethics guidelines. * Complete job required training. * Comply with all applicable laws and regulations, (e.g. HIPAA, Stark, OSHA, employment laws, etc.) * Demonstrate prompt and reliable attendance * Work in the clinic, office or surgery center during business hours * Travel independently throughout the clinic, office or surgery center (which may include movement from floor to floor); frequent bending, lifting, standing, stooping or sitting for long periods of time may be required * Work at an efficient and productive pace, handle interruptions appropriately and meet deadlines * Communicate and interact in a respectful and professional manner * Prioritize workload while being flexible to meet the expectations of the daily operations * Apply principles of logical thinking to define problems, establish facts, and draw valid conclusions * Understand and execute a variety of instructions * Effectively operate equipment and communicate on and operate the phone system * Work independently with minimal supervision * Travel to other work locations, if required Performance Expectations - i-Health's Core Values: * Integrity - Do the right thing and take responsibility for what you do and say * Service - Consistently contribute to deliver an exceptional experience * Quality - Act with high purpose, committed effort, and skillful execution o exceed expectations * Innovation - Identify progressive solutions that improve service, teamwork, efficiency, and/or effectiveness * Teamwork - Be a part of the whole; support each other positively Environmental Conditions: * Surgery center setting Notes * Infinite Health Collaborative (i-Health) is an Equal Opportunity/Affirmative Action Employer and will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the ADA Amendments Act of 2008. * This position description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and Additional Job Functions are subject to modification. Infinite Health Collaborative (i-Health) is an Equal Employment/Affirmative Action employer and will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the ADA Amendments Act of 2008.