Position Information

Functional TitleAdministrative Contract Manager - Asset Maintenance

Recruitment Category TypeStandard

Functional CategoryProduction

GradeGS.14

FLSA StatusExempt

Requisition Number25-0105

Number of Vacancies1

Job LevelNon-Management

Job CodeN/A

Job Description Summary

Organization NameIndustrial Assets Maintenance

Reports toDivision Manager, Industrial Assets Maintenance

Full or Part TimeFull Time

If Part Time how many hours per week

Regular or TemporaryRegular

Position End Date (if temporary)

Work Schedule

Monday – Friday

7:00 AM – 3:30 PM

Position LocationBladensburg

Position Summary Information

General Summary

TheAdministrative Contract Manager ( ACM )manages contracts for facilities, property management, construction, professional services, goods and services to support the Production Department. The ACM also works collaboratively with departmental and division technical managers/staff.

Essential Functions

• Manages all administrative provisions of the contract including the performance period and contract value, cumulative cost of all tasks issued under basic ordering agreements, indefinite delivery/indefinite quantity contracts, and emergency and goods/services contracts

• Coordinates with specific parties to schedule and conduct all pre-bid/proposal meetings

• Schedules and conducts preconstruction meetings with contractors/vendors and WSSC Water staff

• Manages compliance of all contracts, including subcontracting utilization, in support of the Minority and Supplier Diversity & Inclusion programs

• Collaboratively works and coordinates with technical managers and the Procurement Office, approveing and issuing change orders and field orders

• Serves as the WSSC Water representative in accepting and deeming work as complete

• Conducts bid-ready contract reviews to ensure completeness

• Confers with management personnel to determine needs and coordinates with Procurement to develop appropriate contract tools

• Analyzes any problems with contract specification requirements, service delivery, and feasibility

• Works with the Procurement and/or Departmental Offices to Investigate and analyze contractor complaints and inquiries

• Establishes and maintains databases to track and monitor all contract information and keep complete and accurate records

• Serves as a liaison for the contracting process by addressing concerns and obstacles of contracts, internal client issues, writing/editing scopes of work, and monitoring/sharing successes of contracts

• Trains others in contract compliance and enforcement

Other Functions

• Works with technical managers and staff members in receiving, reviewing, approving and processing invoices, submittals, and deliverables

• Performs other duties as assigned

Work Environment And Physical Demands

Business casual office environment

Required Knowledge, Skills, And Abilities

• Extensive knowledge of general contracting processes, rules and procedures

• Knowledge of the principles, practices, selection and uses of all types of design, construction and rehabilitation contracts

• Working knowledge of utility or water and wastewater design, construction and rehabilitation

• Skill in performing engineering computations, estimates and measurements

• Effective verbal and written communication skills

• Knowledge of basic maintenance and repair management techniques

• Ability to understand maintenance and repair faults when working with technical managers

• Ability to work with contractors, state, county, local agencies and the general public

• Ability to manage and coordinate multiple contracts concurrently

• Ability to identify, develop and implement initiatives, plan programs and perform outreach

• Strong teamwork skills

Minimum Education, Experience Requirements

• Bachelor’s degree

• 3+ years’ experience in procurement and contract administration

OR

• High School diploma or equivalent

• 7+ years’ experience in utility or water, sewer, and wastewater systems in the utility industry that includes tracking and managing documents, contracts and/or policies, invoices, contract issues, resolutions to technical issues, and proactively resolving any utility industry procedural and policy issues

Additional Requirements

• Possession of a valid driver’s license, with no more than 4 points, and the ability to obtain and maintain a WSSC Water driver’s permit within 90 days of hire or transfer date

• Completion of the WSSC Water Financial Disclosure statement within 30 days of employment and annually thereafter

Preferences

Experience in the utility or water/wastewater industry

Salary$82,732 - $140,868

Posting Detail Information

EEO Statement

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.

Close Date12/12/2024

Open Until FilledNo

Special Instructions to Applicants

Additional Information

All applicants selected will be subject to drug screening and a background check/verification.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a valid driver's license with no more than 4 points and with no restrictions (except eyeglasses/contact lenses)?

• Yes

• No

• • Will you, now or in the future, require sponsorship for employment visa status?

• Yes

• No

• Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter/Letter of Application