This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2240533

Bingham County Secretary4-H Programs

Established: October 1, 2005 Revised: February, 2024

Page 1

BINGHAM COUNTY

Is Recruiting for the Position of

SECRETARY - 4-H PROGRAMS

July 23rd 2024

Salary: Starts at \$15.58/hour - Hiring Step-DOQ/DOE

Part -time, No benefits - 19 hours per week, flexible hours

Closing date: Open Until Filled

Pay Grade: N10 FLSA Designation: Non-Exempt

Purpose of Class/Primary Function

The principal function of an employee in this class is to perform secretarial and

administrative duties for 4-H and other extension programs, including providing support

to faculty, staff and volunteers. The work is performed under supervision of the

Extension County Chair, but some latitude is granted for the exercise of independent

judgment and initiative. The principal duties of this class are performed in an office

environment, with some travel required to special events and meetings.

Essential Duties and Responsibilities (will vary by assignment)

Provides customer service by answering telephones and greeting walk-in customers,

providing information, answering inquiries, scheduling appointments, and directing

inquiries to the appropriate department;

Provides secretarial and clerical support to faculty, staff and volunteers in the 4-H

program;

Prepares correspondence, including the 4-H Fair book, memos, letters, minutes,

reports, and other documents;

Helps to maintain 4-H enrollment computer program, mailing lists, organizes and files

materials;

Assists with 4-H Fair assignments, including inventory, set-up and removal of fair

projects, assistance with the shows, collection of the results;

Assists with other projects and programs, including day camps;

Plans and organizes special supplies or equipment needed for events and projects;

Assists project chair in managing trophies, conducts ribbon inventory, and gathers

other related supplies for the county fair;

Uses various software applications and/or maintains a database of information;

Assists with processing mail, runs errands, and picks up supplies as needed;

Performs all work duties and activities in accordance with County policies,

procedures, and safety practices;

Bingham County Secretary4-H Programs

Established: October 1, 2005 Revised: February, 2024

Page 2

Although a County employee, incumbents of this position ensure compliance with the

University of Idaho policy on non-discrimination as stated in the University of Idaho

Faculty Staff Handbook, Section 3170.

Other Duties and Responsibilities

Helps to present, instructs and assist with youth educational programs as needed;

Recruits 4-H volunteers and leaders for day camp activities and traditional clubs;

Assists in generating publicity and promoting the 4-H program;

Performs the tasks of the Office Manager in their absence, to include the

newsletters;

Performs other related duties as required.

Competency Requirements

Knowledge of:

4-H programs, including organization, curriculum and activities;

Customer service principles, procedures, and objectives;

Principles and procedures of financial record keeping and reporting;

Operation of standard office equipment and a personal computer and job-related

software applications for word processing, spreadsheets, and other required

applications;

English grammar, spelling, and punctuation;

Record keeping and filing practices and procedures;

Current office practices and procedures.

Ability to:

Work with people in a variety of circumstances and diverse situations;

Follow written and oral instructions;

Evaluate and analyze customer needs to provide exceptional customer service;

Maintain records efficiently and accurat ely and to prepare clear and concise reports;

Analyze financial data, reconcile accounts, and prepare reports;

Maintain confidentiality of information processed or prepared;

File and maintain complex records;

Perform duties and responsibilities independently;

Research information and data and prepare reports;

Perform multiple tasks simultaneously, including handling interruptions, and return to

and complete tasks in a timely manner;

Perform a wide variety of duties and responsibilities with ac