The City of Billings is seeking a Community Development Grant Coordinator to perform a variety of professional duties involved in administering community development, housing, and anti-poverty programs; to provide assistance to the general public, other City staff and a variety of outside government agencies and private sector organizations. Position is funded by the United States Department of Housing and Urban Development and the Corporation for National and Community Service. Position is contingent on the availability of continued grant funding. Essential Duties and Responsibilities: - Provide customer service and foster positive and harmonious working relationships with those contacted in the course of work. - Create and update Division website pages. - Create and update Division informational media pieces. - Setup and maintain filing systems. - Maintain confidentiality of information and records. - Develop, implement, and maintain Division records management policies and procedures. - Order and maintain office supplies and equipment. - Assist in public notification processes. - Create agenda items for City Council. - Prepare public presentation materials, attend meetings and make presentations. - Process payments for the Division. - Track expenditures and deposits. - Create financial reports and assist with drawdown functions. - Create invoices and facilitate payments. - Reconcile expenditures and accounts. - Develop and market programs meeting. - Work with citizens and partnering organizations. - Provide information and coaching to clients, partnering organizations and the public. - Provide assistance to loan and/or grant applicants. - Assist in the development and submission of required documents. - Conduct project environmental, eligibility, and regulatory compliance reviews. - Draft, negotiate and finalize various legal agreements/contracts. - Facilitate various legal agreement/contract updates. - Assist in creating and maintaining data collection systems. - Assist with all grant reporting requirements. - Assist in monitoring agreement/contract performance and facilitate project close-out processes. - Manage required data entry functions. - Review, analyze and incorporate federal requirements and/or guidance documents into Division policies and procedures. - Make changes/updates to documents, applications, agreements, forms, and other templates. - Perform on-site inspections and desk monitoring reviews to ensure compliance. - Assist clients and partnering organizations in attaining or maintaining compliance. - Assist in the processes for terminating various legal contracts and/or agreements for non-compliance. - Assist in the recruitment and training of project volunteers. - Assist in weekly supervision, coaching and guidance of volunteers. - Prepare and facilitate mandatory and need-response training for project staff and volunteers. - Assist staff and volunteers in meeting project requirements. - Assist staff and volunteers in reporting/documenting outcomes accurately and in a timely manner. Qualifications and Skills: - Four (4) year degree from an accredited college or university with major course work in public or business administration, planning, or a related field or equivalent experience. - Must be proficient with Microsoft programs, including Word, Excel, PowerPoint, and Access. - Must have the ability to multi-task, with strong writing, editing, organizational, and interpersonal skills. Preferred Qualifications and Skills: - Two (2) years of related work experience in federal grants, and/or contract administration, implementation, monitoring, and regulatory compliance. Salary Range: $32.6315 - $43.7036 per hour. Salary reflects Step 1 and Step 7 of a 7-step pay scale. Salary at hiring will be dependent upon the applicant's education, experience, and training. Equal Opportunity Employer.