Rocky Vista University

Rocky Vista University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veteran status. Rocky Vista University is an Equal Opportunity Employer.


Administrative Assistant for Office of Clinical Education

US-MT-Billings

Job ID: 2024-2880
Type: Full-Time
# of Openings: 1
Category: Administrative/Clerical
Billings, MT

Overview

Rocky Vista University in Billings, MT has an opening for an
Administrative Assistant for Office of Clinical Education (Full-Time)

To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at www.rvu.edu.

SALARY:

$20.00 - $21.00 per hour, the posted salary range represents the minimum to the midpoint within RVU’s compensation plan. RVU’s full compensation structure provides a minimum to a maximum range. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

BENEFITS:

RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee’s contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.

Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion.

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.


Responsibilities

• Facilitate students, staff, faculty, and visitors in the scheduling of appointments, meetings, and events
• Maintain calendars for Clinical Education Dean(s) of Clinical Education and other clinical education leadership in Montana.
• Respond to electronic and other general communications requests for information
• Prepares letters, outgoing mail/package needs, and email correspondence for the Department of Clinical Education.
• Assist in updating and maintaining student and preceptor information in New Innovations and other tracking databases as needed.
• Assist central leadership in the collection of data and assist in preparing reports/publications/project outcome reports.
• Produce and maintain access and organization to training materials/resources.
• Create, update, and maintain departmental forms, files, and other documentation as requested. This includes taking departmental meeting minutes and publishing them for dissemination to the proper attendees in a timely manner.
• Maintain and update demographic and professional information of Clinical Education personnel on appropriate platforms and in files to assist in accreditation standards and general departmental access.
• Work with special events planning personnel to schedule and coordinate special events, and projects for the department.
• Arrange travel and meetings internally and externally as needed for department events. complete expense reports when needed.
• Maintain inventory of office supplies and promotional items, replenishing as needed. Work with new hires on onboarding for approved off-campus supplies. Assure that Montana Campus-based employees have adequate supplies.
• Assist in processing, tracking, and maintaining expense reports and check requests for the Department of Clinical Education.
• Work cooperatively with others and accept direction from the Montana Clinical Education Leadership staff.
• Help build a culture that respects, values, and promotes diversity, equity, and inclusion.
• Manage the work area and equipment in the Clinical Education Suite to facilitate orderliness, availability, access, and convenience for staff and visitors.
• Other duties as assigned by the supervisor or their designee.