Duties and Responsibilities

Essential Job Functions:Answers multi-line telephone, responds to inquiries or directs calls to appropriate personnel. Assists visitors with walk-in requests, communicates with vendors and City employees, including shop floor personnel. Monitors and uses City radio. Receives field service requests and dispatches as required. Enters, retrieves and verifies computer data accurately. Utilizes divisions' specialized computer software for data input, reports, and other functions as necessary, including but not limited to opening and processing work orders, input of daily fuel that is manually recorded, and generating and distributing light vehicle preventative maintenance schedules. Distributes state inspections, license plates and vehicle keys. Generates and issues lubricant cards. Maintains files in compliance with the local government record retention schedule. Provides backup support in the clerical operations of the division.

Other Job Functions:Performs other duties as required. Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

Working Conditions

Must be available to work 7:00 a.m. to 4:00 p.m. Monday through Friday, overtime when necessary. Must be a self-motivated individual who can work alone. Potential exposure to exhaust fumes, other fumes, dust, odors, and loud noises as this position is within an automotive maintenance facility.

Minimum Essential Qualifications

Knowledge: Knowledge of data entry procedures, some knowledge of office methods, procedures, equipment and practices; knowledge of business English, spelling and arithmetic; knowledge of automotive maintenance operations preferred.

Skills/Abilities:Ability to maintain complex records; ability to perform various computations with accuracy and speed; ability to operate PC and various office machines; ability to establish and maintain effective working relationships with other employees and vendors; ability to operate 10-key calculator by touch; ability to talk on the telephone and write at the same time, ability to make decisions, ability to perform data entry with a high degree of accuracy preferred.

Physical Requirements:Constantly sees and hears; frequently climbs stairs, operates a printer, uses a calculator, sorts, walks, sits, types, files, reads, answers the telephone, carries objects weighing up to 25 lbs., performs data entry, operates a fax machine and copier, kneels, reaches, stoops, squats, sorts, twists body, and writes by hand; infrequently cleans.

Education/Experience:Graduation from high school or equivalent supplemented by one (1) year experience in data entry, filing and general clerical duties.

Other

Skills test will be administered. Applicant selected for hire will be subject to a background investigation and drug/alcohol screen test.

The City of Beaumont provides equal employment opportunities (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The City of Beaumont will provide reasonable accommodations for qualified individuals with disabilities. To request a reasonable accommodation or other assistance contact a Human Resources representative at (409) 880-3777 or through RELAY Texas at 1-800-735-2989 or mail your request to P.O. Box 3827, Beaumont, Texas 77704.

The City may consider all related education and/or experience in determining the applicant's minimum qualifications and starting salary.