Position Information

Posting Number 20113055

Position Title Administrative Assistant III

FTE 1.0

Position Type Staff

Department College of Business Dept

Position Summary Information

Job Summary/Basic Function

About This Role:

The Admin Assistant III supports departmental functions by performing advanced administrative tasks, coordinating schedules, managing communications, and maintaining records. This role requires a high degree of professionalism, efficiency, and the ability to work collaboratively with various stakeholders across the university.

What You’ll Do – Position Responsibilities:

• Administrative Support: Provide advanced administrative support to the department, including preparing reports, managing correspondence, and maintaining documentation.

• Scheduling and Coordination: Manage calendars, schedule meetings, and coordinate department events.

• Customer Service: Serve as the first point of contact for the department, assisting with inquiries and resolving issues.

• Record-Keeping: Maintain accurate and up-to-date files, databases, and departmental records.

• Budget Management: Assist with tracking department expenses and preparing budget reports.

• Event Planning: Assist in the organization and execution of special events or initiatives

• Communication: Draft and disseminate departmental communications, including newsletters, memos, and announcements.

• Other Duties: Perform other tasks as assigned to support departmental needs.

Key Competencies:

• Strong written and verbal communication skills.

• Proficiency in office software such as Microsoft Office Suite, including Word, Excel, and Outlook.

• Knowledge and experience working in LU computer systems such as Banner, Cardinal Purch, Argos, Degree Works, Dashboard, AdAstra Scheduling, Chrome River, Smartsheet, etc.

• Ability to prioritize tasks and manage time effectively.

• Exceptional attention to detail and accuracy in all work.

• Problem-solving skills and the ability to work independently or as part of a team.

• Familiarity with administrative procedures and systems, such as filing, scheduling, and record-keeping.

• Strong interpersonal skills for interactions with staff, students, and faculty.

Physical Requirement:

• Ability to sit for extended periods while working at a computer.

• Occasional lifting of office supplies or materials weighing up to 25 pounds.

• Frequent walking or standing during events or when assisting in office organization.

Job Conditions:

• Work is performed primarily in a standard office environment with frequent interruptions. This position may require the performance of other job-related duties to meet university and departmental needs.

  Who We Are:

Lamar University is an accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals.

Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve.

Benefits:

• Health, dental & vision insurance 

• Life insurance

• State of Texas Retirement plans

• Tuition covered at 100% for employees, spouses and/or eligible dependents.

• Paid time off – vacation, sick, and holidays.   

To see more information about the available benefits, please visit: Insurance – Lamar University (https://www.lamar.edu/faculty-staff/human-resources/insurance.html)

Minimum Qualifications

• Three years of experience in an office setting and (High School Diploma or GED ) OR one year of experience in an office setting and (Associate’s or Bachelor’s Degree)

• Familiarity with specialized terms, practices, or systems.

  EEO Statement

Lamar University is An Equal Opportunity Employer

Veteran's Preference Statement

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Preferred Qualifications

• A Bachelor’s degree.

• Work experience at a college, university, or other school setting.

  Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary $33,330-$43,329

Work Hours

Application Information

Posting Date 02/06/2025

Close Date 05/06/2025

Open Until Filled No

Special Instructions