Job Information
City of Baytown Municipal Court Clerk in Baytown, Texas
Municipal Court Clerk
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Municipal Court Clerk
Salary
$16.79 - $20.99 Hourly
Location
3120 N Main St. Baytown, TX
Job Type
Full Time
Job Number
24-00069
Department
Municipal Court
Opening Date
05/07/2024
Closing Date
Continuous
Description
Benefits
Questions
Job Summary
The Municipal Court is currently seeking a skilled and organized individual for the position of Court Clerk. The ideal candidate will have experience in clerical work, specifically in a court environment. They must possess excellent communication and customer service skills. The Court Clerk will be responsible for processing legal documents, scheduling court hearings, and maintaining accurate records.
This Municipal Court Clerk is responsible for performing general duties in the Municipal Court of law as assigned. Duties include, but are not limited to: providing daily customer service to the general public regarding citations, warrants, complaints, and other Municipal Court proceedings; properly receiving and recording all court fees/fines; maintaining court records, processing jail dockets and court-related documents, and assisting with court proceedings. This role requires advanced technical knowledge and a specialized knowledge of court operations, policies, and procedures. The candidate must be highly motivated and strive for success by demonstrating values of integrity, customer service, efficiency, and innovation.
Duties
Responsible for manual data entry of citations received and daily citation download from Brazos software including reviewing, scanning, and mailing notices to defendants.
Provides excellent customer service to defendants by timely processing all payment and non-cash transactions within the required systems. Accounts for money collected on a daily basis and prepares daily deposits.
Processes jail docket on a daily basis. Collects money from the jail and transfers bond money from the jail to cashier; processes bonds for Judge's signature to refund/forfeit bond money per court disposition. Handles payment review dockets by reviewing indigency cases filed within the court and processes all motions for Time Served request.
Assists with court proceedings, including scheduling hearings and trials. Handles appeals for all criminal and civil cases; maintains accurate and up-to-date court records and recordings; prepares and distributes court calendar and dockets, summons, and subpoenas; and works closely with City Departments to follow up on court orders.
Reviews all current, past-due, and deferred cases. Processes all court-related documents including warrants, capias warrants, show cause letters, deferments, community service, defensive driving, and family violence (including maintaining and updating CR-43’s, fingerprints, and DPS reporting).
Answers phones and communicates with the public and other City departments.
Efficiently manages paperless system while adapting to various technological platforms.
Performs all other duties as assigned.
Minimum Qualifications
Required:
High School Diploma or equivalent (GED)
Two years general office or municipal court experience
Cash handling experience
Advanced computer skills including proficiency in Microsoft Outlook, Word, and Excel
Must complete the Texas Municipal Court Education Center training program Level I within 18 months of hire date (full-time)
Must be able to attend twelve hours of TMCEC sponsored school per year thereafter
Valid driver’s license with an acceptable driving record (must obtain TX driver’s license within 90 days)
Preferred:
Bilingual in English/Spanish
Associate’s Degree from an accredited college or institution in a related field
Knowledge, Skills and Abilities
Knowledge of court procedures;
Knowledge of applicable laws, rules, regulations, policies, and procedures;
Knowledge of legal procedures;
Knowledge of modern office procedures;
Knowledge of community resources;
Knowledge of caseload management principles and practices;
Knowledge of conflict mediation principles and practices;
Skilled in providing customer service;
Skilled in operating modern office equipment;
Skilled in managing a caseload;
Skilled in defining problems, collecting data, establishing facts, and drawing valid conclusions;
Skilled in preparing clear and concise reports;
Skilled in maintaining sensitive and confidential information;
Skilled in typing, operating a computer and related software applications;
Skilled in communicating effectively and professionally both verbally and via email with a variety of individuals
Ability to work independently and as a team member, deal with conflict, and work effectively in a high-pressure environment with changing priorities
Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.
Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.
Overall Position Strength Demands
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well – 365 days a year.
Medical
United Healthcare
Effective the first day of the month following 30 days of employment
Annual Deductible (Network) $750 Indiv/$2,250 Family
In-Network Benefit 80%/20% after plan deductible
$50 co-pay (general visit)
RX - $10 Generic/$40 Formulary/$75 Non-Formulary
Flexible Spending Accounts: Healthcare and Dependent Care expenses
FREE virtual visits
Dental
Cigna Dental PPO & DHMO
Effective the first day of the month following 30 days of employment
Preventative & diagnostic covered at 100%
Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO
Vision
Superior Vision
Effective the first day of the month following 30 days of employment
In-Network exam co-pay $10 & $25 materials co-pay
Frames: $140 Allowance - Contact Lenses: $160 Allowance
Holistic Health & Wellness
Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan
FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance
Gym partnership with Lee College Wellness Center & swimming pool for $58/year
Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more!
Sick Leave Pool providing participants additional paid sick time if accruals are exhausted.
SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices
Retirement
Texas Municipal Retirement System:
7% employee contribution with a 14% employer match
5 year vesting
Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60
FREE Life Insurance coverage up to 1X your base annual salary
MissionSquare and Roth IRA plans: additional voluntary employee participation
Disability Insurance
Lincoln Financial Group:
Long-term Disability: paid for by the City. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability
Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability
Training and Tuition Assistance
The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values
Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance
Generous Paid Sick, Vacation, & Holiday Leave
10 holidays per year and one personal employee day per year
15 days sick leave per year
Starting at 10 days of vacation per year; up to 25 days per year
Sick and Vacation hours roll over annually up to the maximum limit
15 days Paid Parental Leave
To explore all of the benefits we offer, please visit: https://baytownbenefits.com/
01
Select your highest level of education:
High School Diploma (GED)
Associates
Bachelors
Masters
None of the above
02
How many years do you possess in general office or municipal court experience?
None
At least 2 years
3-4 years
5-6 years
7+ years
03
How many years of cash handling experience do you possess?
None
Less than 1 year
1 - 2 years
3+ years
04
What is your skill level with Microsoft Office applications?
No experience with Microsoft Office
Beginner
Intermediate
Advanced
Expert
05
Do you have a valid driver's license with an acceptable driving record?
Yes
No
06
Are you currently a certified municipal court clerk through the Texas Municipal Education Center?
Yes
No
07
Please initial that you have read and understand the following statement: The Municipal Court Clerk must complete the Texas Municipal Court Education Center (TMCEC) training program Level I within 18 months of hire date, and must be able to attend twelve (12) hours of TMCEC sponsored school per year thereafter.
08
If you are bilingual in which language are you most proficient?
I am not bilingual
Spanish
Vietnamese
Chinese
French
Urdu
Other
American Sign Language
Required Question
Agency
City of Baytown
Address
2401 Market Street Baytown, Texas, 77520
Phone
281-422-8281
Website
http://www.baytown.org
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