Planning Technician Location: Bay Minette, Alabama Salary: $16.95 | Hourly

PLANNING TECHNICIAN

Salary/Hiring Range - minimum $16.95/hour (higher depending on qualifications)

The City of Bay Minette, Alabama is accepting applications for Planning Technician to perform technical and clerical planning work in support of the Planning Department.

Summary

An incumbent in this position provides exceptional customer service and guidance in assisting citizens with questions related to planning and zoning requirements, subdivision regulations, land development regulations, building permit related matters, and other areas of the department. Work will also include general office and clerical duties, data collection, report preparation, and other assigned tasks in support of the daily operations of the Planning and Development Services Department. The Planning Technician works under the supervision of the Planning Director or other designated supervisor. No supervision is exercised over other employees.

Essential Functions and Responsibilities:

The following duties are normal for this classification. The omission of specific duties does not exclude them from the classification if the work is similar, related or a logical assignment for this classification. Other duties may be required and assigned. Specific duties listed may not be required for all positions within this classification but are determined by the normal requirements for the position.

• Provides information and explains to the public the requirements, regulations, policies, and procedures related to planning and zoning, subdivisions, land development, building permit related matters, and other areas related to the operations of the Planning and Development Services Department.
• Serves as primary staff member to greet the public and answer incoming telephone calls and e-mails for the department.
• Researches and interprets property records and legal descriptions, to include deeds, liens, mortgages, assignments, easements, map books, plat books, and other historical records from various departments and agencies, including Baldwin County Revenue Commission, Probate Court, Archives, and other departments, to gather necessary information pertaining to real estate, annexation, zoning, city limits, and other areas.
• Reads and interprets legal descriptions, building plans, site plans, and other maps and plans.
• Receives Planning Commission and Board of Adjustment applications and assigns case numbers.
• Receives and processes applications for construction permits, zoning, and transportation/access/right-of-way requests, and provides receipts.
• Prepares reports to document activities of the various departments.
• Provides exceptional customer service when assisting the public regarding Planning and Development related matters.
• Receives, copies, scans, files, and maintains a variety of departmental records (paper and electronic filing systems), to include departmental files, lists, letters, memoranda, logs, and reports, using Outlook, Word, PowerPoint, Excel, or other software.
• Processes and reviews applications for City regulation compliance.
• Assists the public in filing applications via the on-line permitting process.
• Serves as primary staff member for accepting/issuing building permits, accepting payments, and scheduling inspections.
• Prepares departmental correspondence, including public meeting notices, postings, certified mailings, agenda preparation, meeting minute transcriptions, and other correspondence as required.
• Receives, records, prepares, and processes administrative and financial documents, to include purchase orders, requisitions, timesheets, work orders, monthly reports, calendars, expense invoices, and travel requests.
• Manages the Planning and Development Services Department website, including the creation of forms, applications and other public informational aterials.
• Accepts applications for Zoning Verification Requests and property assessments, compiling information from various departments and completing property assessments.
• Maintains the Planning Departments financial records, including processing payment receipts, daily financial reporting, and monthly credit card reporting.
• Monitors and processes office supplies to ensure adequate inventory, creates purchase order requisitions; forwards completed requisitions for approval and processing; maintains adequate documentation of purchase orders and invoices; maintains department asset inventory.
• Recommends policies and procedures that guide and support the provision of quality services by the department.
• Incorporates continuous quality improvement principles in day-to-day activities.
• Serves as Notary Public.
• Maintains relevant databases and permanent records.
• Must accomplish the essential functions of the job, with or without reasonable accommodation, in a timely manner.
• Must meet regular attendance requirements, be task oriented, and organized.
• Must be able to establish and maintain effective working relationships with staff, co-workers, managers, and citizens.
• Assists other departments as necessary.
• Performs other related duties as required.

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