Financial Accountant Location: Bay Minette, Alabama **Salary:18.69 | Hourly

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The City of Bay Minette, Alabama is accepting applications for an Accounting Technician to perform routine accounting support responsibilities in the area of

Accounts Receivable, or other accounting related functions, in addition to general administrative support functions.

Summary

An incumbent in this position is responsible for performing routine accounting support responsibilities in the area of Accounts Receivable or other accounting related functions, in addition to general administrative support functions. Work is performed in accordance with established administrative procedures, departmental guidelines, and other requirements applicable to the work. An incumbent in this position will usually be assigned as Accounts Receivable Technician, but duties could involve a variety of responsibilities as needed by the department. An Accounting Technician works under the supervision of the Assistant Finance Director, City Administrator/Finance Director, or other designated supervisor. No supervision is exercised over other employees.

Essential Functions and Responsibilities:

The following duties are normal for this classification. The omission of specific duties does not exclude them from the classification if the work is similar, related or a logical assignment for this classification. Other duties may be required and assigned. Specific duties listed may not be required for all positions within this classification but are determined by the normal requirements for the position.

Accounts Receivable

• Codes, classifies, and enters cash receipts in the accounting system; compiles and completes daily cash recording, documentation, and reporting.
• Maintains running balance for all bank accounts.
• Receives items to be deposited from various departments; verifies items received and prepares deposits for deposit into appropriate bank accounts.
• Reviews computer bank records to account for all money received from various sources.
• Assists in accounting and reporting of capital assets.
• Maintains fixed asset records and equipment schedules by viewing and recording inventory items onsite within City departments and by compiling inventory reports.
• Assists in the preparation of data required for the fiscal year end audit.
• Scans and files source documents, such as copies of checks and other cash receipt documents.

General Functions

• Serves as the backup for other departmental positions.
• Prepares special reports and conducts research as requested by the Assistant Finance Director or the City Administrator/Finance Director.
• Assists with internal audits on accounts and records as needed.
• Maintains historical records by filing and organizing documents.
• Performs general clerical tasks, which may include opening/sorting mail, typing documents, creating forms or other documents, answering phone calls, and other related office responsibilities.
• Recommends policies and procedures that guide and support the provision of quality services by the department.
• Stays abreast of applicable laws, regulations, and policies, as well as changes, related to area of assignment.
• Operates a variety of office equipment, including a computer and work related software, to include word processing, spreadsheets, and other accounting related software, a calculator, copier and other office devices.
• Interacts with and provides excellent customer service to department heads, supervisors, employees, and the public to obtain or provide information, accept payments or other materials, and to project/promote a positive departmental image for the City.
• Maintains confidentiality of all financial records/files or other restricted information related to areas of work.
• Operates a motor vehicle to conduct various work-related functions and activities, to incl de transporting deposits to area banks or delivering documents/information as needed.
• Must accomplish the essential functions of the job, with or without reasonable accommodation, in a timely manner.
• Incorporates continuous quality improvement principles in day-to-day activities.
• Must meet regular attendance requirements, be task oriented, and organized.
• Must be able to establish and maintain effective working relationships with staff, co-workers, managers, and citizens.
• Assists other departments as necessary.
• Performs other related duties as required.

Minimum Qualification Requirements:

• High school diploma or GED required, preferably supplemented by two years of college coursework in accounting, bookkeeping, or a related field.
• A minimum of two years of technical or clerical accounting/bookkeeping experience in the designated area is required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Must be proficient in Microsoft Office products, to include Outlook, Word, and Excel.
• May be required to possess and maintain a valid driver license from state of residence.

Essential Requirements to Perform Essential Job Functions:

The following requirements are normal for this classification. Specific requirements may not apply to all positions within this classification but are determined by the normal requirements for the particular position.

Knowledge of the methods, procedures, and terminology used in technical and clerical accounting functions.

Knowledge of the principles, practices, and methods of financial recordkeeping.

Knowledge of modern office practices, procedures, and equipment.

Knowledge of the uses, applications, and capabilities of current computerized accounting systems to capture, gather, compile, and extract information.

Knowledge of commonly utilized computer equipment and job-related software programs, to include City utilized accounting software and Microsoft Office programs, such as Outlook, Word, and Excel.

Knowledge of customer service principles, practices, and techniques which can be utilized to provide support with professional courtesy, empathy, and interest in problem solving.

Knowledge of generally accepted office procedures, processes, forms, and