Description

McGuire and Hester is a construction company that provides complete site work services: pipelines, grading paving, concrete, landscape and mechanical. In addition to traditional project delivery methods, we are involved with design build projects and alternative delivery methods. McGuire and Hester have played an integral role in the construction of many of Northern California’s most recognizable landmarks and infrastructure projects. Our storied past crosses more than nine decades. Our mission statement is, “Together We Build Things Right” which encompasses our business philosophy as well as our values and culture. We have a team environment that focuses on the greater good, resulting in a fantastic place to work that positively impacts our business partners and community.

Job Summary

Reporting directly to the AP, AR, and Compliance Supervisors. The Accounting Assistant primarily supports the AP, AR, and Compliance Specialists and is cross trained to step in and substitute for any of these positions, as necessary. In addition, the Accounting Assistant is assigned a variety of tasks to help support the company’s accounting and administrative efforts

Reports to

AP, AR, and Compliance Supervisors

Key Communication Partners

Accounts Payable Supervisor, Accounting Assistants, Project Managers, Project Engineers, Shop Assistant, Warehouse Manager, any invoice approvers

Typical Duties

• AP invoice entry and assist with weekly edits

• Ensure timely approval of AP invoices by regularly following up with field managers and other approvers

• Maintain a professional relationship with vendors by timely answering payment inquiries and resolving disputed invoices

• Review vendor statements and request any missing invoices

• Provide AP Payment reports as requested by field managers and other approvers

• Assist in processing job and inter-company billings

• Obtain lien waivers and other documents from subcontractors and suppliers as directed by the AR Supervisor

• Prepare AR aging reports

• Assist in the review of AR aging and making collection calls

• Enter subcontractor billings

• Assist in obtaining lien waivers and other compliance documents from subcontractors

• Establish a good working relationship with subcontractors by always providing a complete list of compliance requirements and prompt payment updates

• Stay up to date with lien laws

• Submit weekly certified payroll reports via DIR and/or on-line platforms (e.x. LCP Tracker and Elation Systems)

• Perform special projects assigned by the CFO, Controller, and/or Supervisors

• Provide periodic relief to switchboard operations

  Qualifications

  To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Education and Experience: High School diploma or GED preferred

Language Skills: must be able to read and write in English

Mathematical Skills: understanding of accounting principles and in the practiced of daily accounting functions

Reasoning Ability: apply common sense understanding to carry out multiple step instructions. Deal with standardized situations with occasional variables

Computer Skills: ten-key by touch; must type at least 40 wpm

Certificates, Licenses, and Registration: none required for this job

Benefits

Besides a competitive salary and the best retirement package in the industry we offer:

• Family medical, dental and vision

• Company Stock (ESOP)

• 401k Employer Match

• Bonus Program

• Continuing Education Reimbursement

• PTO

• Paid Holidays

• Paid Sabbatical Program

• Personal Financial Planning

  We are confident that our retirement plan is the best in the industry.

  Compensation:

  $23-$27/ hour, based on skills, knowledge, and experience