Human Resources Analyst B- Specialist (Data Quality Management)

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Human Resources Analyst B- Specialist (Data Quality Management)

Salary

$3,230.93 - $5,843.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

16/50445097/HRB-Sp/9.25.24-MV

Department

DOTD-Administration

Division

Section 16

Opening Date

09/26/2024

Closing Date

10/4/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

Section 16 - Human Resources

16/50445097/HRB-Sp/9.25.24-MV

About this position:

This position is located in the Headquarters Human Resources Section and reports directly to the Compensation and Staffing Unit Manager (Human Resources Manager B). This position is one of two Human Resources Specialists responsible for managing the DOTD HR Data Quality Management (DQM) Program for the agency's six offices, which include the Office of the Secretary, the Office of Management and Finance, the Office of Operations, Office of Engineering, Office of Planning, and Office of Multimodal Commerce and encompass 4,300+ positions. This includes auditing all personnel actions and pay changes entered in LaGov HCM, as well as authorized actions in the NeoGov/ LA Careers system to ensure data quality management statewide. The incumbent is also responsible for ensuring all actions comply with DOTD policies and procedures, Civil Service rules and standards, and Federal and State laws relative to this program area, while ensuring excellent customer service. The incumbent focuses on increasing the effectiveness of assigned program and ensures implementation of improvement plans. The incumbent systematically evaluates results and recommends adjustments when necessary. Extensive knowledge of the LaGov HCM and NeoGov/LA Careers systems is required to ensure accountability, efficiency, and integrity of data. The complete position description listed under Examples of Work.

This position has Special Entrance Rates.

Human Resources Analyst B - $1,491.20/biweekly

Human Resources Analyst C - $1,648.00/biweekly

Human Resources Specialist - $1,821.60/biweekly

* Progressive Premium Pay for hours actually worked*

0 months to less than 2 years - $1.00/hour

2 years to less than 4 years - $1.50/hour

4 years or greater - $2.00/hour

Please visit our DOTD Career Center for more information about our agency:

http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

No Civil Service test score is required in order to be considered for this vacancy.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

• Communicating Effectively (CE): The ability to relay information correctly and appropriately to connect people and ideas.

• Displaying Expertise (DE): The ability to exhibit specialized skills or knowledge gained from experience or training.

• Making Accurate Judgments (MAJ): The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

• Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty.

This position is in a Career Progression Group (CPG) and is being posted at the following levels: Human Resources Analyst B, Human Resources Analyst C, or Human Resources Specialist. The maximum salary for the Human Resources Specialist is $91,894.00. Please refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

If using education from a foreign university to qualify for this position, applicants must attach a statement of educational equivalency from one of the evaluation services accepted by the Department of Civil Service. A list of the accepted evaluation services can be found on the NACES website.

For further information about this vacancy contact:

Frederick Skinner

Compensation and Staffing Unit Manager

225-379-1288

Frederick.Skinner@la.gov

Minimum Qualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree plus one year of professional level human resources experience.

SUBSTITUTIONS:

a. Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience tosubstitute for the baccalaureate degree.

b. A Master's in Business Administration, Public Administration, Human Resources/Personnel, Industrial/Organizational Psychology, or Organizational Behavior will substitute for the one year of required experience. (The college transcript must indicate the major as business administration, public administration, human resources/personnel, etc. Master's degrees in fields such as marketing, economics, etc. are not acceptable.)

c. Possession of a Juris Doctorate will substitute for the one year of required experience.

d. A Ph.D. in Business Administration, Public Administration, Human Resources/Personnel, Industrial/Organizational Psychology, or Organizational Behavior will substitute for the one year of required experience.

e. Certification by the Society for Human Resource Management (SHRM) as a Professional in Human Resources (PHR), a Senior Professional in Human Resources (SPHR), a Certified Professional (CP) or a Senior Certified Professional (SCP) will substitute for the one year of required experience.

NOTE:

In order to receive credit, your certification must be current (i.e., issued within the last three years). If you have been certified and your certification expires, you must apply for and be re-certified before you can get credit again. Information regarding certification may be obtained from the Human Resource Certification Institute, 1800 Duke Street, Alexandria, Virginia, 22314. Phone: 866-898-4724 or Fax: 703-535-6474.

NOTE:

Human resources experience is that experience gained in an office whose sole responsibility is the administration of a comprehensive personnel program including many if not all of the following programs: recruitment, selection and placement; training; equal employment opportunity; disciplinary and grievance proceedings; classification and wage; payroll; and employee relations OR experience gained in an office whose sole responsibility is the administration of one aspect of a comprehensive personnel program, such as training, payroll, or equal employment opportunity.

NOTE:

Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To perform diversified and technical tasks in the maintenance of human resources functions.

Level of Work:

Experienced.

Supervision Received:

Direct from a Human Resources Supervisor, Human Resources Specialist, or higher level administrative official.

Supervision Exercised:

None.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Human Resources Analyst A by the presence of experienced level human resources responsibilities.

Differs from the Human Resources Analyst C by the absence of advanced level human resources responsibilities.

Please refer to the approved DSCS Allocation Criteria Memorandum for specific allocation requirements.

Examples of Work

This position is located in the Headquarters Human Resources Section and reports directly to the Compensation and Staffing Unit Manager (Human Resources Manager B). This position is one of two Human Resources Specialists responsible for managing the DOTO HR Data Quality Management (DQM) Program for the agency's six offices, which include the Office of the Secretary, the Office of Management and Finance, the Office of Operations, Office of Engineering, Office of Planning, and Office of Multimodal Commerce and encompass 4,300+ positions. This includes auditing all personnel actions and pay changes entered in LaGov HCM, as well as authorized actions in the NeoGov/ LA Careers system to ensure data quality management statewide. The incumbent is also responsible for ensuring all actions comply with DOTO policies and procedures, Civil Service rules and standards, and Federal and State laws relative to this program area, while ensuring excellent customer service. The incumbent focuses on increasing the effectiveness of assigned program and ensures implementation of improvement plans. The incumbent systematically evaluates results and recommends adjustments when necessary. Extensive knowledge of the LaGov HCM and NeoGov/LA Careers systems is required to ensure accountability, efficiency, and integrity of data.

While in official capacity, DOTO employees must comply with all applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTO policies, procedures, manuals, and directives.

75%Data Quality Management

Establishes processes/procedures to ensure accuracy and compliance with DOTO policies and procedures, Civil Service rules and standards, and Federal and State laws relative to program area. Analyzes data entry in LA Gov HCM and personnel action processing for District/HQ HR department wide. Conducts reviews in NeoGov to include confirming accuracy of qualification assessments for selected applicants. Provides technical assistance as needed to District/HQ HR on personnel data-entry related matters. Audits all actions entered in HCM biweekly to allow for correction as necessary prior to the following payroll run, as well as oversees procedures for retroactive processing of actions. Reports corrections needed and follows-up to ensure corrections are made in HCM, LA Careers, and on all supporting documentation provided by District/HQ HR staff. Ensures that District/HQ HR staff process actions consistently according to set guidelines and use correct forms. Resolves discrepancies with Civil Service or other control agencies pertaining to all such actions.

Collaborates with HQ Staffing Unit and District HR Unit management, and travels to District HR offices to provide in-depth analysis, support, and technical assistance as needed. Trains new HR staff on the DQM program and requirements for compliance. Interprets data analysis, application of Civil Service rules and standards, and DOTO policy and procedures relating to personnel actions for management, employees, and applicants.

Consults with both internal and external auditors relative to DQM operations and procedures. Works on special projects as assigned to develop and evaluate program improvements. Evaluates the effectiveness of the program and initiates/implements changes as approved by immediate supervisor.

20%Reporting

Generates various statistical and informational reports biweekly, monthly, quarterly, and on a fiscal year basis as needed to analyze the program's compliance. Develops, generates, and updates statistical and informational reports to communicate areas of deficiency, track trends, recommend improvements, and provide data as requested.

5%Miscellaneous

Attends trainings and meetings to stay abreast of information system, policy, and rule changes. May be required to perform all other duties as necessary including, but not limited to, emergencyIdisaster support.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  Are you a permanent LA-DOTD employee?

• Yes

• No

  02

  Are you a probational LA-DOTD employee?

• Yes

• No

  03

  Are you a current or former employee of the State of Louisiana?

• Yes

• No

  04

  If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA."

  05

  To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?

  06

  Do you have experience working in the LaGov HCM information system? If so, please detail your experience. If not, please indicate N/A. All experience should be clearly documented in your application.

  07

  Do you have experience working in the NeoGov/ LaCareers system? If so, please detail your experience. If not, please indicate N/A. All experience should be clearly documented in your application.

  08

  AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.

• 1= I have no experience and/or am uncomfortable acting with ethics and integrity

• 2= I have limited experience or require assistance to act with ethics and integrity

• 3= I can act with ethics and integrity

• 4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity

  09

  AEI: Explain your rating by providing specific and relevant examples in the box below.

  10

  CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively

• 2= I have limited experience or require assistance to communicate effectively

• 3= I can communicate effectively

• 4= I can communicate effectively and help others improve their communication

  11

  CE: Explain your rating by providing specific and relevant examples in the box below.

  12

  DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.

• 1= I have no experience and/or am uncomfortable displaying expertise

• 2= I have limited experience or require assistance to display expertise

• 3= I can display expertise

• 4= I can display expertise and help others improve their ability to display expertise

  13

  DE: Explain your rating by providing specific and relevant examples in the box below.

  14

  FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.

• 1= I have no experience and/or am uncomfortable focusing on customers

• 2= I have limited experience or require assistance to focus on customers

• 3= I can focus on customers

• 4= I can focus on customers and help others improve their ability to focus on customers

  15

  FC: Explain your rating by providing specific and relevant examples in the box below.

  16

  MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

• 1= I have no experience and/or am uncomfortable making accurate judgments

• 2= I have limited experience or require assistance to make accurate judgments

• 3= I can make accurate judgments

• 4= I can make accurate judgments and help others improve their ability to make accurate judgments

  17

  MAJ: Explain your rating by providing specific and relevant examples in the box below.

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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