ARCHIVES SUPERVISOR (Imaging & Preservation Svcs)

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ARCHIVES SUPERVISOR (Imaging & Preservation Svcs)

Salary

$3,904.00 - $7,658.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

200532

Department

DOS-Secretary of State

Opening Date

09/26/2024

Closing Date

10/10/2024 11:59 PM Central

• Description

• Benefits

Supplemental Information

Louisiana is a State as a Model Employer for People with Disabilities.

One (1) job vacancy exists in the Archives Division - Imaging & Preservation Services Section of the Secretary of State , Essen Ln, Baton Rouge, LA.

Job Duties Include:

• Provides direct supervision to the Imaging and Preservation Services team and performs administrative tasks necessary for the operation of the section.

• Meets with state government agencies to determine document conversion needs; manages all aspects of electronic digitizing and microphotographic conversion projects, including but not limited to, scheduling, document preparation, document transport, organization of files, storage, invoicing, and disposition of the records after conversion.

• Performs regular equipment maintenance functions and coordinates machine maintenance with third-party providers.

• Develops training materials and gives presentations to government agencies.

• Collaborates with the Records Services Manager on the development of statewide policies regarding the digitization of records and the long-term preservation of electronic records.

• Participates in emergency planning and response.

• Experience with the following software and equipment is preferred: Preservica, archive writers, microfilm scanners, diazo duplicators, and large-format, planetary scanners.

No Civil Service test score is required in order to be considered for this vacancy.

Applicants must meet the minimum qualifications for this position in order to be considered.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

  For further information about this vacancy contact:

  Ashley Rathcke, HR Specialist

  Secretary of State Nancy Landry

  Human Resource Division

  P. O. Box 94125

  Baton Rouge, LA 70804-9125

  ashley.rathcke@sos.la.gov

Minimum Qualifications

QUALIFICATION REQUIREMENTS:

MINIMUM QUALIFICATIONS:

A baccalaureate degree plus three years of professional level experience in historical research; archival operations, records management and records preservation; or college level teaching in history, political science, philosophy, anthropology, historical geography, archaeology, social studies/social studies education, American studies, Latin American studies, European studies, international studies, international relations, English, French, Spanish or fine arts; or professional level experience in a public sector setting.

SUBSTITUTIONS:

Six years of full-time work experience in any field will substitute for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree will substitute for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.

A baccalaureate degree in archives/records management administration will substitute for one year of the required experience.

Graduate training which includes twelve semester hours in a qualifying field or a combination of qualifying fields (under college level teaching fields) will substitute for a maximum of one year of the required experience on the basis of thirty semester hours for one year of experience.

A master's degree with eighteen semester hours in a qualifying field (listed under college level teaching fields) or a combination of qualifying fields will substitute for a maximum of one year of the required experience.

Specialized college training will substitute for a maximum of one year of the required experience.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

FUNCTION OF WORK:

To supervise and coordinate Archives Specialists in the performance of professional archival activities in the Archives Division.

LEVEL OF WORK:

Supervisor.

SUPERVISION RECEIVED:

Direct from an Archives Manager or higher level administrator.

SUPERVISION EXERCISED:

Typically, direct over Archives Specialists; may also supervise lower level clerical staff.

LOCATION OF WORK:

Department of State.

JOB DISTINCTIONS:

Differs from Archives Specialist C by the presence of direct supervisory responsibilities.

Differs from Archives Manager by the absence of managerial duties.

Examples of Work

EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.

Supervises professional level staff in the conservation, research, acquisition, library, and records center providing direction and assistance where needed.

Supervises the evaluation of agency records to determine archival value.

Prepares an evaluation relative to which records have the greatest value for permanent preservation.

Supervises the evaluation of agency record retention schedules to identify record series requiring archival review.

Works in conjunction with management in preparing strategic and operational plans.

Conducts emergency transfers of records having archival value that are in danger of destruction because of natural disasters, etc. and arranges for disposition of these records.

Periodically evaluates archives of state museums and reports in writing to as to the status of these repositories.

Schedules and conducts seminars and workshops designed to assist other archival organizations with developing proper archival policies and procedures.

Works with management and staff in reviewing current appraisal policies and procedures to determine if any changes are needed.

Prepares in writing an annual report to the Archives Administration relative to the status of the departments archival, research, and preservation programs.

May prepare grant applications for the State Archives.

Develops, updates, and ensures the implementation of conservation policies based on current technical data, knowledge, and standards.

Supervises the evaluation of existing and/or develops new programs for archival/historical conservation operations within the State Archives and other organizations throughout the state.

Supervises the repair and conservation of in-house archival materials which show signs of damage or deterioration.

Assembles research findings to prepare correspondence, special studies and reports, articles for publication in professional journals, and formal papers for presentation at professional conferences.

Develops disaster prevention on recovery plans for temporary and archival records.

Arranges for the receipt or rejection of materials offered to the laboratory for preservation as determined by archival/historical value and/or the condition of the items in question.

Supervises and/or performs research to provide historical verification and assists in designing, arranging, and presenting display exhibits to ensure that proper preservation and environmental conditions are met and maintained.

Advises and educates agencies and institutional personnel relevant to ways of implementing survey results and findings.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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