ADMINISTRATIVE PROGRAM SPECIALIST A

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ADMINISTRATIVE PROGRAM SPECIALIST A

Salary

$2,978.00 - $5,843.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

52/50646729/ADMPSA/06.25.24-DT

Department

DOTD-Engineering & Operations

Division

Section 52

Opening Date

06/25/2024

Closing Date

7/7/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

Section 52 - Weights and Enforcement

52/50646729/ADMPSA/06.25.24-DT

Selected Core Competencies:

• Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

• Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

• Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Please visit our DOTD Career Center for more information about our agency:

http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is availablehere (https://www.laworks.net/WorkforceDev/LRS/LRS_Tech_Asst_Guidance.asp) .

For further information about this vacancy contact:

Jeff Melchior

DOTD Enforcement Administrator

225-377-7185

Minimum Qualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree.

SUBSTITUTIONS:

Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To perform responsible, administrative functions in support of an organizational unit.

OR

To manage a specialized departmental or statewide program.

Level of Work:

Entry.

Supervision Received:

General from higher-level supervisory personnel.

Supervision Exercised:

May supervise 1-2 lower level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.

Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.

Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.

Examples of Work

The position is assigned to the Weight Enforcement Unit within the Department of Transportation and Development and is comprised of the fixed scale facilities. This unit is statutorily mandated and has sole responsibility for enforcing the federal/state, size, weight, permit, registration and taxation regulations. This position receives broad supervision from an Administrative Program Manager 2, and serves as the liaison between commissioned officers conducting compliance inspections, the commercial vehicle industry and the public. This position uses independent knowledge of federal and state commercial vehicle regulations along with sound judgement to provide specific and situational guidance and direction to questions and/or complaints from the public regarding the applicability of the stated regulations.

While in official capacity, DOTD employees must comply with applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives.

DUTIES:

40% Compliance:

• Reviews and processed Inspection Reports generated by personnel relating to federal and state regulations. Ensures that report data is complete, accurate, timely and properly formatted. Investigates reports where information is lacking, inconsistent, or incomplete.

• Works with personnel to resolve discrepancies and mitigate errors.

• Prepares Notice of Violation letters and mails to responsible parties in accordance with LRS 32: 1525.

• Performs the receiving, recording, depositing, processing and application of penalty payments, under the general supervision of the Administrative Program Manager 2.

• Receives incoming correspondence and distributes to appropriate personnel.

• Answers incoming phone calls that concern report amounts and questions concerning penalties.

• Directs inquiries to the appropriate personnel to address the public's concerns.

  30% Department Liaison:

• Serves as liaison between commissioned officers, the commercial vehicle industry, and the public.

• Uses independent knowledge and experience along with sound judgement to provide specific and situational guidance and direction to questions and/or complaints from the public regarding the applicability of federal and state commercial vehicle regulations.

• Guides the public through the administrative hearing process as designed by the Louisiana Division of Administrative Law. A statutorily mandated component that provides responsible parties with a means to appeal cited violations ad assessed civil penalties.

  20% Administrative:

• Prepares administrative hearing packets including inspection reports and related items of evidence for administrative hearings. Tracks requests for hearings and refers for adjudication of administrative hearings. Coordinates with the Division of Administrative Law Judge regarding the scheduling of hearing requests. When the Administrative Specialist is unavailable that is assigned for the Administrative Hearings.

• Enters and scans official documentation and related data into computer databases for retrieval as may be necessary in order to validate inspection report charges.

• Review and process time and attendance reports as required.

• Process vendor invoices for payment

  10% Perform all other job related duties are required by supervisors.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?

  02

  CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively

• 2= I have limited experience or require assistance to communicate effectively

• 3= I can communicate effectively

• 4= I can communicate effectively and help others improve their communication

  03

  CE: Explain your rating by providing specific and relevant examples in the box below.

  04

  MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

• 1= I have no experience and/or am uncomfortable making accurate judgments

• 2= I have limited experience or require assistance to make accurate judgments

• 3= I can make accurate judgments

• 4= I can make accurate judgments and help others improve their ability to make accurate judgments

  05

  MAJ: Explain your rating by providing specific and relevant examples in the box below.

  06

  TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

• 1= I have no experience and/or am uncomfortable thinking critically

• 2= I have limited experience or require assistance to think critically

• 3= I can think critically

• 4= I can think critically and help others improve their ability to think critically

  07

  TCr: Explain your rating by providing specific and relevant examples in the box below.

  08

  Are you a permanent LA-DOTD employee?

• Yes

• No

  09

  Are you a probational LA-DOTD employee?

• Yes

• No

  10

  Are you a current or former employee of the State of Louisiana?

• Yes

• No

  11

  If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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