ADMINISTRATIVE COORDINATOR 2 or 3 (OGM)

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ADMINISTRATIVE COORDINATOR 2 or 3 (OGM)

Salary

$1,985.00 - $3,572.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

206325

Department

DOS-Secretary of State

Opening Date

02/26/2025

Closing Date

3/5/2025 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

Louisiana is a State as a Model Employer for People with Disabilities.

One (1) vacancy – located in theMuseum Division at the Old Governor's Mansion of the Secretary of State, Baton Rouge, LA.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

As part of a Career Progression Group, vacancies may be filled from this recruitment as an Administrative Coordinator 2 or 3, depending on the level of experience of the selected applicant. The maximum salary for an Administrative Coordinator 3 is $ 49,067 . Please refer HERE (https://www.governmentjobs.com/careers/louisiana/classspecs) for specific information on salary ranges, minimum qualification requirements and job concepts for each level.

There is no Civil Service score required for this position.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

  For further information about this vacancy contact:

  Ashley Rathcke, HR Specialist

  Secretary of State Nancy Landry

  Human Resource Division

  P. O. Box 94125

  Baton Rouge, LA 70804-9125

  ashley.rathcke@sos.la.gov

Minimum Qualifications

MINIMUM QUALIFICATIONS:

One year of experience or training in clerical work.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

Job Concepts

Function of Work:

To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Employees follow detailed procedural guidelines in completing well-defined duties.

Level of Work:

Experienced.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

None.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.

Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.

Examples of Work

NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:

Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.

Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Receives, stores, and distributes supplies; maintains inventory of such.

Collects and prepares for processing time and attendance sheets for department or office.

Maintains department's records system, including filing and retrieving documents, researching files, etc.

Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

Serves as receptionist for the assigned work unit.

May deliver and pick-up various materials.

Performs related duties as assigned.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

• 1= I have no experience and/or am uncomfortable accepting direction

• 2= I have limited experience or require assistance to accept direction

• 3= I can accept direction

• 4= I can accept directions and help others improve their ability to accept direction

  02

  ADi: Explain your rating by providing specific and relevant examples in the box below.

  03

  DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

• 1= I have no experience and/or am uncomfortable demonstrating accountability

• 2= I have limited experience or require assistance to demonstrate accountability

• 3= I can demonstrate accountability

• 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

  04

  DA: Explain your rating by providing specific and relevant examples in the box below.

  05

  MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

• 1= I have no experience and/or am uncomfortable managing resources

• 2= I have limited experience or require assistance to manage resources

• 3= I can manage resources

• 4= I can manage resources and help others improve their ability to manage resources

  06

  MR: Explain your rating by providing specific and relevant examples in the box below.

  Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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